RFQt Robotic Athletic Field Painter

The City of Fort Worth Purchasing Division, on behalf of the Parks and Recreation Department in Tarrant County, Texas, issued Request for Quote (RFQt) Reference #26-0123 seeking bids for the purchase and delivery of one robotic athletic field painter with associated training, technical support, and repair services. The solicitation, posted on March 2, 2026, with a due date of March 9, 2026, requires the robotic field painter to meet comprehensive technical specifications including Real-Time Kinematic Global Navigation Satellite System (RTK-GNSS) positioning accurate to one to two centimeters, multi-constellation satellite support (GPS, Galileo, GLONASS, BeiDou), a weight between 77 and 123 pounds, dimensions of 36 to 43.7 inches in length and 22.6 to 28 inches in height, a minimum five-hour battery runtime with removable lithium-ion batteries, painting speeds up to 2.2 miles per hour, transit speeds up to 4.4 miles per hour, paint capacity between 2.6 to 5.3 gallons, and tablet-based control software with at least 120 preloaded athletic field templates and custom layout capabilities suitable for marking both turf and hard surfaces on city-maintained athletic fields and parks. The equipment must be delivered within two to four weeks after purchase order issuance, and vendors must provide onsite training, ongoing technical support, and manufacturer warranty coverage for electronic components, parts, and labor. The contract term is one year with up to four one-year renewal periods, with price adjustments permitted only annually during renewals upon 60 days' notice with documented cost increase justification. Evaluation criteria include unit price, total quote price, terms and discounts, delivery date, sample testing results, vendor's past experience and performance, vendor responsibility, freight costs, estimated maintenance costs, and estimated surplus value; quotes must be submitted electronically via the Euna Portal by the March 9, 2026 deadline, and the quote period of acceptance is 90 calendar days following the opening date.

The City of Fort Worth is subject to its Small Business Program under Ordinance No. 27832-08-2025, and bidders may be required to submit Small Business Enterprise Certificates if applicable; the solicitation does not specify set-asides for disadvantaged enterprises or restrictions limiting eligible respondent types. Vendors must submit completed RFQt forms, a bid table, Form W-9, a Conflict of Interest Questionnaire, and responses to a Technical Questionnaire addressing product identification, warranty coverage, training programs, technical support and diagnostics availability, and optional lease-to-purchase terms. The City of Fort Worth is tax-exempt and requires direct deposit registration, with payment rendered in accordance with the Texas Prompt Payment Act using Net 30 Days terms following invoice submission after equipment delivery and acceptance. The selected vendor must maintain comprehensive liability and indemnification coverage including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, Workers' Compensation at statutory limits, and Professional Liability/Errors & Omissions of $1,000,000 per claim and aggregate. The solicitation does not specify a budget range or award value, and all freight and delivery charges must be included in quoted unit prices, with vendor pricing remaining firm throughout the contract term and subject to the City's right to make multiple awards or reject bids in whole or in part.