RFQt Reflective Sign Sheeting

The City of Fort Worth is soliciting quotes under an RFQt for reflective sign sheeting and related materials for its Transportation and Public Works Department on an as-needed basis, with quotes due November 12, 2026. The solicitation is subject to the Small Business Program under Fort Worth Ordinance No. 27832-08-2025, and bidders must submit a Small Business Enterprise Certificate if applicable.

Items include reflective diamond grade sign sheeting, electro cut film, overlay film, raised pavement markers, all-weather glass beads, and markings tape, priced per Bid Table BT-37DS. Deliveries go to the TPW Warehouse at 5001 James Avenue, Fort Worth, Texas, Monday through Friday from 8:00 a.m. to 3:00 p.m., with 24-hour advance notice to 817-392-8083. Orders must be fulfilled within 30 days of purchase order receipt. Quotes must be submitted electronically through the Euna Portal, include all freight and delivery charges on an FOB basis, and exclude tax. Required submissions include completed RFQt-01 forms, the completed Bid Table, a W-9, and a Texas Ethics Commission Conflict of Interest Questionnaire (Form CIQ). Vendors must carry commercial general liability of $1 million per occurrence and auto liability of $1 million combined single limit. Vendors may be asked whether they agree to let other governmental entities participate under the same terms, conditions, specifications, and pricing. Texas restrictions on boycotting Israel and energy companies, and on discriminating against the firearm industry, apply to contracts exceeding $100,000.

The initial term is one year, with up to four additional one-year renewals unless either party gives 90 days' notice of non-renewal. The agreement may continue up to 90 days past expiration while the City re-solicits. Prices stay firm for the term unless the vendor submits written annual adjustment requests with supporting cost documentation at least 90 days before the requested effective period, and the City may reject those requests or let the contract expire. Payment terms are Net 30, and awarded vendors must register for direct deposit before delivering goods.

Award goes to the lowest responsive and responsible bidder whose price is reasonable and in the City's best interest, and the City reserves the right to make multiple awards and to reject bids in whole or in part. Stated evaluation factors include unit price, total quote price, terms and discounts, delivery date, testing sample results, past experience and performance, and vendor responsibility, along with freight, mileage, and estimated storage and maintenance costs.