RFQt Promotional Items for the Fire Department

The City of Fort Worth is issuing an informal Request for Quotation (RFQt-01, Reference 26-0177) to procure promotional and educational items for the Fire Department on an as-needed basis under a one-year contract with four optional one-year renewal periods. The solicitation encompasses 20 distinct product categories including assorted pencils with fire safety messages, color-changing pencils, wooden rulers, silicone wristbands, bookmarks, crayons, custom fire hats, coloring and activity books, grab bags, pencil-top erasers, jar openers shaped as fire hydrants, pop-up fire trucks, drawstring backpacks, stadium cups, fire safety brochures, stick-on badges, temporary tattoos, and assorted fire safety stickers, with all items required to bear fire safety messaging and Fire Department imprints. All deliverables must be delivered to Fire Public Education at 2900 Alta Mere Drive, Fort Worth, Texas 76177, Monday through Friday between 8:00 AM and 4:00 PM, with a mandatory 30-day delivery timeframe following receipt of purchase order. Unit prices must be all-inclusive of delivery and fuel charges with no additional charges permitted, and bidders are not required to submit quotes on all items to be considered for award. Vendors will be evaluated based on unit price, total quote price, terms and discounts, delivery date, sample testing results, past performance, vendor responsibility assessment, freight costs, and estimated supply and maintenance costs. Electronic quote submissions through the Euna Portal are due by April 17, 2026, with an acceptance period of 90 calendar days from opening; bidders must complete Form W-9 and a Conflict of Interest Questionnaire in accordance with Texas Local Government Code Chapter 176.

The City of Fort Worth Small Business Program under Ordinance No. 27832-08-2025 applies to this solicitation, though specific set-aside percentages or restrictions on types of organizations are not detailed in the available documentation. Pricing examples from the product examples exhibit range from $0.067 per unit for stick-on badges to $3.17 per unit for imprinted stress relievers, with typical items priced between $0.27 and $2.59 per unit, suggesting a competitive low-cost procurement model suitable for high-volume educational distribution. No incumbent vendors or current contractors are identified in the solicitation documents. All vendors must maintain comprehensive insurance coverage including statutory workers' compensation with $100,000 per accident and $500,000 disease policy limits, commercial general liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, and auto liability of $1,000,000 combined single limit, with the City named as an additional insured. The contract is subject to federal compliance requirements including debarment verification, Byrd Anti-Lobbying Amendment certification for awards exceeding $100,000, Clean Air Act and Federal Water Pollution Control Act compliance, and Texas-specific provisions prohibiting boycotts of Israel and energy companies and discrimination against firearm industries. Price adjustments may be requested only on an annual basis upon contract renewal with 90 days' advance notice and written proof of cost increases, with all successful bidders required to register for direct deposit payment on Net 30 Day terms.