RFQt Preventive Maintenance Services for Animal Shelter Anesthesia and Medical Equipment

The City of Fort Worth is issuing a Request for Quotes (RFQt #26-0110) for preventive maintenance services for animal shelter anesthesia and medical equipment to be provided to the Code Compliance Department on an as-needed basis. The procurement covers annual preventative maintenance and calibration services for up to twenty-five (25) units of medical equipment, including anesthesia machines, microscopes, and autoclaves, located at two service facilities: Chuck & Brenda Silcox Animal Care & Adoption Center (4900 Martin Street) and Henry's Animal Campus (351 Hillshire Drive), with the anticipation of additional equipment being added as the mobile spay and neuter trailer becomes operational. Qualified vendors must possess a minimum of three (3) years of experience, hold Certified Biomedical Equipment Technician (CBET) certification, and comply with OSHA 29 CFR 1910.101 standards, with vendors required to respond to standard service requests within forty-eight (48) hours and emergency service requests within twenty-four (24) hours. The initial contract term is one (1) year with the option to renew for up to four (4) additional one-year periods under the same terms and conditions, provided neither party provides ninety (90) days' notice of non-renewal. Evaluation criteria include unit price, total quote price, delivery terms and discounts, delivery date, testing sample results, alignment with City special needs and requirements, past experience with similar products or services, vendor past performance, responsibility assessment, demurrage charges, freight costs, mileage, and estimated supply and maintenance costs, with all pricing to remain firm for the contract term and include associated freight and delivery costs. The RFQt was posted on February 11, 2026, with quotes due by February 20, 2026, and the quote acceptance period extends for 90 calendar days following the opening date, with electronic submission required through the Euna Portal.

The City of Fort Worth's procurement is subject to the City's Small Business Program under Ordinance No. 27832-08-2025, though no specific set-asides or restrictions limiting eligible responders to particular disadvantaged enterprise categories are detailed in the solicitation materials. No incumbent vendors or current contractors are identified in the available documentation. Successful bidders must register for direct deposit payments prior to service provision, with payment terms of Net 30 Days, and must maintain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, Workers' Compensation at statutory limits, and Professional Liability (Errors & Omissions) of $1,000,000 per claim and aggregate. Required documentation includes completion of IRS Form W-9 and the Texas Conflict of Interest Questionnaire (Form CIQ), and if the contract value exceeds $100,000 and the vendor has ten or more employees, vendors must certify compliance with Texas prohibitions on boycotting Israel, energy companies, and firearms-related entities. The City reserves the right to make award to multiple vendors to ensure adequate coverage and retains the right to add or delete equipment and service locations as needed. No specific contract value or budget range is provided in the available solicitation materials.