RFQt Portable Real-Time Particulate Matter (PM) Monitoring Equipment for Field-Based Environmental Inspections

The City of Fort Worth, located in Tarrant County, Texas, is issuing a Request for Quotes (RFQt #26-0142) for Portable Real-Time Particulate Matter (PM) Monitoring Equipment for Field-Based Environmental Inspections to be provided to the Environmental Services Department on an as-needed basis. The procurement seeks equipment capable of real-time particulate matter detection across multiple size ranges, with technical requirements including measurement accuracy, detection capabilities, data logging functionality, portability, extended battery life, and calibration compliance suitable for field operations and regulatory purposes. Bidders must submit portable monitoring devices that meet detailed technical performance standards outlined in the specifications document, and all equipment must demonstrate reliability and accuracy for environmental monitoring and inspection activities. Evaluation criteria include unit price, total quote price, terms and discounts, delivery date, testing sample results, special needs and requirements, past experience with the product or service, vendor's past performance, the city's evaluation of vendor responsibility, demurrage charges, freight costs, mileage, and estimated cost of supplies and maintenance. All freight and delivery charges must be included in the unit price, and the City of Fort Worth is exempt from federal excise and state sales tax, requiring vendors to exclude taxes from quotations. The RFQt was posted on March 16, 2026, with a submission deadline of March 23, 2026, and quotes must be submitted electronically through the Euna Portal. The proposal acceptance period is 90 calendar days after the opening date.

The procurement documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors; however, all vendors must submit Form W-9 (Taxpayer Identification Number) and a Conflict of Interest Questionnaire (Form CIQ) in accordance with Texas Local Government Code Chapter 176. Successful vendors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, and Professional Liability ($1,000,000 each claim/$1,000,000 aggregate), with the City named as additional insured. The draft vendor services agreement indicates an initial contract term to be specified by the City with options for renewal periods of up to one year at the City's sole discretion, though specific award values and budget ranges are not disclosed in the available procurement documents. Vendors must verify employee eligibility to work in the United States and comply with Texas prohibitions on boycotting Israel and energy companies if the contract value exceeds $100,000 and the vendor has ten or more employees. Bidders may also be asked to indicate whether terms, conditions, specifications, and pricing would apply to other governmental entities that decide to participate in the contract, suggesting potential expansion beyond the City of Fort Worth.