RFQt Owner Soft Title Report Services

The City of Fort Worth is seeking a qualified vendor to provide Owner Soft Title Report Services for its Property Management Department through a Request for Quote (RFQt) process. The procurement involves comprehensive real estate document retrieval services across six counties: Tarrant, Dallas, Denton, Ellis, Johnson, and Parker. Vendors must deliver soft title reports that include current owner and vesting information, recorded ownership documents, liens, judgments, and encumbrances, with optional additional details like chain of title, easements, and county appraisal data. The reports must be submitted electronically in PDF format within 72 hours of request and finalized within 5 business days, with vendors able to submit requests via email, website portal, or fillable PDF form. Key evaluation criteria include unit price, total quote price, delivery date, vendor performance history, and special city requirements. The solicitation was posted on January 8, 2026, with proposals due by January 16, 2026, and quotes will remain valid for 90 calendar days after the opening date.

The City of Fort Worth has incorporated its Small Business Program (Ordinance No. 27832-08-2025) into this procurement, which may provide opportunities for small and disadvantaged businesses. Bidders must submit a completed RFQt-01 form, bid table (BT-16CY), and any applicable Small Business Enterprise certificates. The initial contract term is one year with potential for up to four one-year renewals, contingent on 90 days' notice of non-renewal. The City reserves the right to make multiple awards to ensure adequate service coverage and will select the lowest responsive and responsible bidder. Successful vendors must maintain specific insurance coverages, including $1,000,000 commercial general liability, $1,000,000 automobile liability, statutory workers' compensation, and $1,000,000 professional liability. While no specific contract value is mentioned, the procurement is structured as an as-needed service with estimated quantities based on previous usage, suggesting flexibility in potential contract value.