RFQt License Plate Reader Cameras and Associated Accessories

The City of Fort Worth is soliciting quotes for License Plate Reader Cameras and Associated Accessories to support the Environmental Services Department's investigative and enforcement operations on an as-needed basis. The procurement seeks cameras capable of reading license plates at speeds up to 50 miles per hour in both day and nighttime conditions, featuring covert infrared technology with no visible glow, 0.20-second trigger speed with motion sensing capability, 1/960 nighttime shutter speed, infrared reach of at least 50 feet, loop recording functionality, compatibility with memory cards up to 512 GB, minimum 720p image quality, and advanced multi-scheduling functionality. Associated accessories include camera enclosures constructed of 16-gauge steel, heavy-duty swivel mounts, and universal camera mounts. The reference specification is the Reconyx HyperFire 2 HL2X, though equivalent products from authorized representatives are acceptable. Vendors must have been in business for a minimum of two years supplying the specified equipment and must respond to City inquiries regarding product availability within two business days. Delivery is required within 30 calendar days after receipt of a purchase order. All pricing must be all-inclusive with no additional costs accepted by the City. The Request for Quote was posted on March 23, 2026, with responses due by March 27, 2026, and the period for acceptance of proposals is 90 calendar days after the opening date. Evaluation criteria include unit price, total quote price, terms and discounts, delivery date, sample testing results, special needs and requirements, past experience with the product, vendor's past performance, vendor responsibility assessment, demurrage charges, freight costs, and estimated maintenance and surplus value.

The City of Fort Worth's procurement is subject to the Small Business Program under Ordinance No. 27832-08-2025, though specific set-asides or restrictions for disadvantaged enterprises are not detailed in the available solicitation documents. No incumbent vendors or current contractors are identified in the materials provided. The contract includes a one-year initial term with automatic renewal options for up to four additional one-year periods unless either party provides 90 days' notice of non-renewal, and the City reserves the right to make multiple awards. Price adjustments may be requested annually in conjunction with contract renewal if the vendor submits the request at least 90 days in advance with written proof of cost increases. Successful bidders must register for direct deposit payments and submit invoices electronically to the City's centralized Accounts Payable department with payment terms set at Net 30 Days. No specific award value or budget range is provided in the solicitation documents. All quotes must be submitted electronically through the Euna Portal and must comply with the City of Fort Worth's Standard Purchasing Terms and Conditions, including mandatory insurance requirements of $1,000,000 Commercial General Liability per occurrence, Workers' Compensation coverage, and $1,000,000 Auto Liability combined single limit.