RFQt Kitchen Equipment Repair Services

The City of Fort Worth is seeking bids through a Request for Quotation (RFQt #26-0089) to establish non-exclusive, on-call agreements for kitchen equipment repair services to be provided to City Departments on an as-needed basis. The procurement covers inspection, diagnosis, repair, testing, and restoration of kitchen equipment across diverse categories including cooking equipment, refrigeration units, warewashing equipment, food preparation equipment, and countertop appliances from over 100 nationally recognized brands. Qualified vendors must demonstrate a minimum of five years of experience in kitchen equipment repair services, maintain a staff of at least seven EPA-certified technicians, and possess the ability to service multiple manufacturers' brands. The City requires 24/7 service availability with specific response times: 72 hours for standard service, 48 hours for refrigeration-related issues, and 24 hours for emergencies including holidays. Vendors must provide a 90-day warranty on labor and workmanship, extend manufacturer warranties to the City, maintain detailed service records, and comply with all EPA regulations regarding refrigerant handling and disposal. The initial contract term is one year with automatic renewal for up to four additional one-year periods unless either party provides 90 days' notice of non-renewal. The RFQt closes on February 2, 2026, with submission required electronically via the Euna Portal, and evaluation will consider unit pricing, total quote price, delivery dates, vendor past performance, and other factors outlined in the solicitation documents.

Bidders must submit completed RFQt-01 forms, a bid table with pricing based on the provided discount calculator, proof of licensure and certification, and a Small Business Enterprise Certificate if applicable, along with a W-9 form and Conflict of Interest Questionnaire. The City of Fort Worth Standard Purchasing Terms and Conditions apply to all submissions, requiring vendors to provide certificates of insurance including Commercial General Liability ($1,000,000 each occurrence/$2,000,000 aggregate), Workers' Compensation at statutory limits, and Auto Liability ($1,000,000 combined single limit), with the City named as an additional insured. All bids must comply with federal and state laws, including EPA regulations, the Clean Air Act, Federal Water Pollution Control Act, and Texas Government Code provisions regarding boycotts of Israel, energy companies, and firearm industries based on company size and contract value thresholds. The solicitation document does not specify set-aside designations for disadvantaged enterprises, though vendors may self-certify as Small Business Enterprises if applicable. Payment terms are Net 30 days with invoices submitted electronically to the City's Accounts Payable department, and price adjustments may be requested annually during contract renewal periods with 90 days' advance notice. The exact award value is not specified in the solicitation materials; however, the discount calculator establishes a base parts price of $5,000.00 per unit, with final contract value contingent on the City's selection of qualified bidders and actual service utilization on an as-needed basis.