RFQt HVAC Service and Supplies

The City of Fort Worth, Texas, is soliciting quotations under RFQt 27-0012 for as-needed HVAC service and supplies for its Property Management Department, with quotations due October 30, 2026, as extended by Addendum 1 from the original October 21 bid opening. The solicitation carries a 30% Small Business Goal, which bidders may meet through self-performance by a certified small business prime, certified small business subcontractors, or a combination, and bidders may commit to a higher percentage. Under the City's program, a small business is an entity located in Tarrant, Wise, Johnson, Parker, or Denton County holding current certification from an organization approved by the City Manager. Bidders that do not complete the Small Business Utilization Form in full, or that fail to submit current certifications for each small business used, may receive zero points on the Small Business Goal criterion.

The City seeks HVAC equipment, OEM replacement parts, components, accessories, consumable supplies, and incidental services including startup, commissioning, and functional testing. The requirement covers systems from Carrier, Lennox, Trane, Temptrol, Johnson Controls/York, LG, Toshiba, and Greenheck. Vendors must be authorized by manufacturers to sell and provide technical support, maintain inventory or distribution capacity for timely delivery, and provide on-site support within 24 hours and remote support within 2 hours, during Monday through Friday, 7:00 a.m. to 3:00 p.m. Licensed HVAC labor is priced at hourly rates for regular, after-hours, and holiday/weekend periods.

The initial term is one year, with up to four one-year renewals subject to 90-day non-renewal notice. Pricing remains firm for the term with freight and delivery included, and vendors may request annual adjustments only at renewal, on 90 days' written notice with documented proof of cost increases. Materials are delivered to 5001 James Avenue, Fort Worth, Texas 76115, or picked up by City personnel. The City reserves the right to make multiple awards and to award to the lowest responsive and responsible bidder. Payment terms are Net 30, with invoices submitted electronically. Required insurance includes commercial general liability of $1 million per occurrence and $2 million aggregate, and auto liability of $1 million combined single limit.

Required submissions are the completed RFQt-01 Forms, a Bid Table, the Small Business Utilization Form, and a Small Business Enterprise Certificate if applicable. Addendum 1 requires the signed addendum to be returned with the sealed bid, with the company name and signature matching the original bid documents.