RFQt Gaming Machine Destruction

The City of Fort Worth Purchasing Division is seeking quotes for Gaming Machine Destruction services for the Police Department through a Request for Quote (RFQt) with reference number 26-0020. The procurement involves the removal and complete destruction of approximately 160 to 180 seized gaming machines annually, with strict requirements that machines be thoroughly destroyed and their components rendered unusable. Vendors must ensure environmentally compliant disposal in accordance with EPA standards, maintain chain of custody documentation, and provide quarterly environmental compliance reports. Key qualifications include a minimum of three years of relevant experience, capability to dispatch at least two personnel for machine removal, and possession of equipment capable of handling machines weighing up to 280 pounds. Evaluation criteria will encompass unit pricing, total quote price, delivery date, vendor performance history, and estimated surplus value. The quote submission deadline is November 15, 2025, with a 90-calendar-day quote acceptance period, and the initial contract term is one year with potential for up to four one-year renewals.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises or restrict responses to specific organizational types. Vendors must submit comprehensive documentation including completed forms, a bid table, proof of experience, and a detailed list of employees, equipment, and vehicles. The contract will require vendors to maintain significant insurance coverage, including commercial general liability, automobile liability, and workers' compensation with specified minimum limits. Payment terms are net 30 days, with electronic invoice submissions. While a specific budget range is not disclosed, the contract allows for multiple vendor awards and reserves the City's right to select the lowest responsive and responsible bidder based on compliance with specifications and reasonable pricing. The City of Fort Worth is also open to other governmental entities potentially participating in the contract under the same terms, conditions, specifications, and pricing, which could potentially expand the contract's overall value and scope.