RFQt Dive Equipment and Maintenance

The City of Fort Worth is soliciting quotes for dive equipment and maintenance services on an as-needed basis to support the Fire and Police Departments through this Request for Quote (RFQt). The procurement seeks qualified vendors to provide bi-annual maintenance of Scuba Pro brand first and second stage regulators, annual service for Ocean Reef brand full face pieces, and annual service for Oceanic brand dive computers. Specific service deliverables include visual inspections, disassembly and internal inspections, hydro-sonic cleaning, replacement of O-rings and perishable parts, pressure testing, and reassembly to proper torque specifications. Vendors must meet strict qualifications including certification as a Scuba Pro dealer with a qualified technician on staff, authorization as an Ocean Reef dealer, and certification as a Diving Unlimited International dealer, with a mandatory physical location within Fort Worth city limits. The RFQt requires vendors to provide a 90-day warranty on all work and products, with defective items repaired or replaced within 24 hours of notification at no cost to the City. Evaluation will prioritize the lowest responsive and responsible bidder whose bid is reasonable and in the City's best interest, considering factors such as unit pricing, delivery terms, vendor past performance, and total quote price. Quotes must be submitted electronically via the Euna Portal by the March 20, 2026 deadline, with the quote period of acceptance extending 90 calendar days following the opening date.

The City of Fort Worth's Small Business Program, established under Ordinance No. 27832-08-2025, applies to this solicitation. No incumbent vendors or current contractors are identified in the procurement documents. The initial contract term is one year with the option for up to four one-year renewal periods, with price adjustments permitted annually during renewal periods only if vendors submit adjustment requests 90 days in advance with written proof of cost increases. The City reserves the right to make multiple awards and to add additional services of the same general category based on the discount bid and price sheet provided. Vendors must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, workers' compensation at statutory limits, and professional liability coverage of $1,000,000 per claim. Payment will be made on a Net 30 Days basis in accordance with the Texas Prompt Payment Act, with successful bidders required to register for direct deposit prior to providing goods or services. The procurement documents do not specify an estimated contract value or budget range for this as-needed agreement.