RFQ25-02 Elevator Preventative Maintenance

The City of Dunwoody, located in DeKalb County, Georgia, is seeking qualified vendors to provide preventative maintenance and pre-inspection readiness services for two hydraulic elevators situated at City Hall and the City Annex through Request for Qualifications (RFQ) 25-02. The comprehensive procurement requires vendors to perform routine maintenance, including inspections, lubrication, adjustments, and emergency repairs while ensuring compliance with local, state, and federal safety regulations. Qualified vendors must possess a minimum of 10 years of elevator maintenance experience, be licensed and certified in Georgia, and provide references from at least three similar clients. The city will evaluate proposals based on compliance with the scope of work, cost-effectiveness, experience, references, and service response capabilities, with a specific requirement that vendors demonstrate the ability to respond to emergency maintenance requests within 24 hours. Sealed proposals must be submitted to the Purchasing Department at 4800 Ashford Dunwoody Road by 3 p.m. on Monday, May 12, 2025, with separate envelopes for technical and cost proposals, and no proposal may be withdrawn for 90 days after the submission deadline.

There are no specific set-aside designations or restrictions mentioned for disadvantaged enterprises in this procurement. The RFQ does not list any incumbent vendors or current contractors, nor does it provide detailed information about existing elevator infrastructure that might require specific integration considerations. While the exact budget range is not explicitly stated, the contract requires the selected vendor to carry liability insurance of $1,000,000 and will be awarded to the proposer deemed most advantageous to the City. The City reserves the right to accept, reject, or request additional information from proposers, maintaining flexibility in the procurement process. Potential vendors should carefully review the complete RFQ documentation to understand the full scope of requirements and ensure their proposal meets all specified criteria for elevator maintenance services.