RFQ - To Provide the Removal and Sale of Scrap Materials from PLD Infrastructure.

The City of Detroit Office of Contracting and Procurement, on behalf of the Public Lighting Department, is issuing a Request for Quotation (RFQ) to procure scrap metal removal and sales services for a three-year contract term with no renewal options. The primary deliverable is the removal and sale of ferrous metals (including copper cabling such as 350 MCM PILC cable, 2/0 insulated cable, arc wire, and copper tri-plex wire) and non-ferrous metals (aluminum) from Public Lighting Department infrastructure on an as-needed basis. Respondents must respond to scrap material availability notifications within 24 hours and complete removal within three business days, with all work performed between 9:00 a.m. and 4:00 p.m., Monday through Friday, excluding holidays. The contractor is responsible for all labor, materials, supplies, equipment, transportation, and weighing on State-certified scales, and must reimburse the City a specified percentage of total revenue received from scrap sales at authorized Detroit market commodity prices effective on the pickup date. The RFQ was posted on January 26, 2026, with a submission deadline of February 10, 2026. Evaluation will be based on the highest total reimbursement offered to the City, with award made to the contractor providing the best financial terms. Respondents must submit completed questionnaires, affidavits, certificates of authority, cost sheets with percentage reimbursement rates, references demonstrating similar experience, organizational charts with key personnel resumes, proof of insurance, and evidence of any proposed subcontractors' qualifications.

The RFQ includes equalization credit provisions for certified Detroit-based businesses, offering pricing credits ranging from 1% to 5% depending on certification categories such as Detroit Headquartered Business, Detroit Resident Business, Detroit Small Business, and other designated categories, provided that the lowest equalized bid does not exceed 12% above the lowest responsible bid or $100,000, whichever is less. Respondents must be registered in SAM.gov (free registration requiring 10-15 days), obtain City of Detroit Treasury Clearance (minimum 10 days processing), and submit notarized consolidated affidavits addressing hiring policies, equal opportunity commitments, slavery era records disclosures, and statements of political contributions made to Detroit elective city officials within the previous four years. All respondents must provide proof of current insurance coverage including Workers' Compensation at Michigan statutory minimums, Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000 combined single limit, and Cyber Liability of $1,000,000 per claim. The estimated quantities of scrap materials include 10,000 pounds each of three copper cable types, 20,000 pounds of copper tri-plex wire, and 4,000 pounds of salvaged lead, with total award value dependent on the percentage reimbursement rates proposed by the selected contractor. Payment must be made in full net cash via cashier's check, certified check, or money order within five business days of weighing and sale receipts, with the City retaining a percentage of all scrap metal sales revenue throughout the three-year contract period.