RFQ Q004182 Snow Clearing

The City of Danville, Virginia, Department of Public Works is requesting quotations for snow removal and ice clearing contractor services for the 2026-2027 winter season under RFQ Q004182, with quotations due November 3, 2026 at 5:00 PM.

The City seeks to establish a list of approved contractors available to mobilize personnel and equipment within twelve hours of notification for immediate response to snow clearing calls from November 2026 through March 2027. No minimum work volume is guaranteed; the City will contact approved contractors on an as-needed basis. Contractors must own or have access to motor graders and loaders suitable for snow removal operations and specify hourly rental rates for up to three motor graders and two loaders in various sizes, with or without operators. Contractors are responsible for providing fuel, cutting edges, blades, and chains upon arrival; the City will manage subsequent blade replacements for standard 12-foot blades and chain rebuilding through its garage.

Approved contractors will receive a standby retainer fee of $1,500 per month from November 2026 through March 2027 to ensure commitment and availability. Additional compensation is paid based on hourly equipment-rental rates specified in proposals.

Contractors must carry comprehensive general liability insurance with minimum combined single limits of $1,000,000 per occurrence, workers' compensation insurance, and automobile liability insurance of $1,000,000. All federal, state, and local safety, environmental, and employment regulations apply.

The last day for questions is October 29, 2026 at 5:00 PM.