RFQ PHIP Website Services

The Oregon Public Employees Retirement System (PERS) is issuing an Intermediate Procurement Request for Quotation (RFQ #S-45900-00016137) for website services to modernize the PERS Health Insurance Program (PHIP) website. The primary objectives include achieving full Americans with Disabilities Act (ADA) compliance and WCAG 2.1 AA conformance by April 24, 2026, performing a design refresh aligned with current standards, implementing mobile and responsive template updates, upgrading WordPress functionality to incorporate the Gutenberg editing system, and executing miscellaneous updates including graphics production, server configuration, security certificate assistance, and search engine optimization. Contractors must submit a completed Rate Sheet (Exhibit B) and Proposer Information form (Exhibit D) via email to Abigail Churchill at Abigail.Churchill@pers.oregon.gov by 3:00 PM PST on Monday, March 2, 2026. The RFQ was posted on February 25, 2026, with quotations binding for three months from submission. Evaluation will be based on "Best Value" determination, considering product and technical requirements, product availability, vendor service performance on prior contracts, and total cost. Pricing is structured as hourly rates for task categories including ADA compliance, design refresh, mobile/responsive updates, functional updates, testing and quality assurance, deployment, and meetings/consulting, with PHIP historically utilizing fewer than 200 total service hours annually.

Contractors must comply with comprehensive insurance requirements, including workers' compensation coverage, commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, and professional liability insurance of at least $1,000,000 per claim and $2,000,000 aggregate. Upon contract award, vendors must register as suppliers in OregonBuys and comply with federal and state civil rights laws, rehabilitation statutes, and the Americans with Disabilities Act. PERS requires that proposers make good faith efforts to provide equal opportunities for Certified Business Firms—including disadvantaged business enterprises, minority-owned businesses, women-owned businesses, emerging small businesses, and service-disabled veteran-owned businesses—to participate as subcontractors. The current PHIP website operates on the WordPress platform, and the selected contractor must ensure seamless integration with this existing infrastructure. No specific incumbent vendor information or award value range is disclosed in the solicitation; however, the historical utilization of fewer than 200 service hours annually suggests a moderate-sized engagement. Protests of the solicitation or award will not be considered under this Intermediate Procurement conducted under ORS 279B.070 and OAR 125-247-0270.