RFQ: Owner's Representative for Sun Prairie Public Library Expansion Design Contract

The Sun Prairie Public Library (SPPL) in Wisconsin has issued a Request for Qualifications (RFQ) seeking an Owner's Representative (OR) for the library's expansion and renovation project. The OR will provide comprehensive project management services during the full design phase, spanning pre-design, design, and pre-construction processes. Key responsibilities include team member selection, architectural contract negotiation, budgeting, scheduling, and ensuring the project meets service and sustainability goals while remaining on schedule and within budget. The RFQ requires vendors to demonstrate expertise in municipal government project management, with minimum qualifications including proven past performance and relevant project experience. Evaluation criteria include a 100-point weighted system covering firm qualifications (20 points), relevant experience (20 points), written proposal (20 points), project understanding (20 points), references (10 points), cost (5 points), and collaboration alignment (5 points). Critical dates include a question submission deadline of November 11, 2022, answers posted on November 18, 2022, and proposal submissions due by December 1, 2022. The anticipated OR contract award is scheduled for January 19, 2023, with the design phase running from February 2023 through March 2024.

The RFQ includes specific considerations for local and disadvantaged businesses, with additional points awarded for DBE/WBE/DVB certification and local business status. Local businesses are defined as those meeting at least two of three criteria: 50% employee presence in Sun Prairie, 50% ownership by local residents, or 15% local sourcing. The project has a total estimated cost of approximately $20 million, funded through the City's 10-year Capital Improvement Project, including $1.2 million for design in 2023 and $15.2 million for construction in 2024, supplemented by a $3.5 million capital campaign. Strict insurance requirements are mandated, including Worker's Compensation, Commercial General Liability, Automobile Liability, and Professional Liability insurance with specific coverage limits. Subcontractors are not permitted without prior Library Director approval. The Notice of Intent to Award indicates that Facility Value Management (FVM) of Brookfield, Wisconsin, was selected from five initial respondents, with a ten-day protest period following the December 19, 2022 notice.