RFQ: Monthly Truck Rental

The Illinois Valley Soil & Water Conservation District (IVSWCD) in Oregon has issued a Request for Quotation (RFQ) for monthly truck rental services to support its field operations during the 2026 field season. The procurement seeks one full-size pickup truck (1/2-ton or 3/4-ton preferred) with four-wheel or all-wheel drive capability, manufactured in 2022 or newer, with an extended or crew cab configuration and fewer than 60,000 miles at the start of the rental period. The vehicle must be suitable for field use on gravel roads, farm access lanes, and rural terrain. The rental period spans six months, from June 1, 2026, through November 30, 2026, with quotes due by May 29, 2026, at 12:00 AM PST. Vendors must submit firm, all-inclusive monthly rates for each month that clearly specify unlimited mileage or state specific mileage limits with per-mile overage charges, plus any delivery, pickup, or supplemental fees. Evaluation criteria include total cost for the full rental period, vehicle suitability, mileage policy, vendor responsiveness and availability, and references. Qualified vendors must hold a valid Illinois business license, provide proof of commercial vehicle rental insurance with a minimum $1,000,000 combined single limit liability, furnish a Federal Employer Identification Number or valid SSN, and demonstrate no debarment or suspension from State or Federal contracting.

The RFQ contains no specific set-aside designations for disadvantaged enterprises or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors are identified in the procurement documents, and no existing infrastructure or technology integration requirements are specified. The District, as a tax-exempt governmental entity, will provide a tax exemption certificate upon award and will carry its own vehicle use and operator liability coverage, while the vendor must maintain commercial fleet or rental liability insurance. Fuel costs are the responsibility of the District during the rental period. The District reserves the right to select fewer than six months, negotiate a combined rate, or reject any or all quotes. No specific budget range or award value is provided in the RFQ; pricing will be determined through competitive quotation responses.