RFQ lab coat towel rental & laundry services

The State of Oregon, Department of Administrative Services (DAS) Enterprise Asset Management, in collaboration with Clackamas County, is seeking a vendor to provide comprehensive lab coat, towel rental, and laundry services for the North Valley Complex laboratory location in Wilsonville, Oregon. The Request for Quotation (RFQ) S-10700-00008357 seeks to establish a three-year contract with potential renewal options for up to ten years. The procurement requires a contractor to manage weekly rental, laundering, measuring, and fitting of lab coats, lab towels, and bar towels for employees, including complete inventory management and item replacement. Bidders were required to submit a Quote Submission Form (Exhibit A) and Reference Form (Exhibit A-1) by October 18, 2023, at 5:00 PM PST through the OregonBuys online procurement system or via email. The evaluation criteria will focus on best value, with vendors expected to provide detailed pricing for weekly rental and laundry costs, as well as replacement costs for damaged or lost items. The maximum contract value is set at $150,000, and the contract will serve jurisdictions including Marion County and the City of Salem.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The RFQ allows vendors to submit their own contract language for state consideration and indicates this is an intermediate procurement following Oregon Administrative Rules and Statutes. While no incumbent vendors were identified, the procurement specifies detailed requirements for lab coat styles, sizes, and towel specifications. The contract includes standard provisions for compliance, insurance, and termination. Bidders are expected to demonstrate capability in professional uniform rental, laundering services, and inventory management for laboratory environments. The procurement approach suggests flexibility for potential vendors, with an emphasis on meeting the specific operational needs of the North Valley Complex laboratory, including weekly pickup and delivery of laundered items and maintenance of a comprehensive inventory system.