RFQ S-10700-00008357 FINAL for posting.doc

REQUEST FOR QUOTATION

RFQ # S-10700-00008357 for Lab Coat, Towel Rental and Laundry Services

***THIS IS NOT AN ORDER******

Summary Overview: The State of Oregon, acting by and through the Department of Administrative Services (DAS) on behalf of Enterprise Asset Management, is issuing this Request for Quote to establish one (1) Contract for lab coat, towel rental and laundry services for the North Valley Complex building located at: 26755 SW 95th Avenue, Wilsonville, OR 97070. Contractor shall provide weekly laundry services to the North Valley Complex building laboratory employees. See Exhibit B, Statement of Work in Attachment A Sample Contract for Services, for further information.

Quote Due (Closing): October 18, 2023 at 5:00 PM (PST) RFQ Submission Requirements:

Supplier must provide the following required documents:

1. Exhibit A, Quote Submission Form

2. Exhibit A-1, Reference Form Supplier may submit for State consideration:

1. Supplier’s Contract/Agreement language. The State of Oregon may consider Supplier’s Contract/Agreement language instead of State’s template Contract language, see Sample Contract for Services, Attachment A and all Exhibits.

Submission of bid must be completed BEFORE 5:00PM (PST) on October 18, 2023, through the State of Oregon’s online e-procurement system or via email submission to Single Point of Contact (SPC): gwen.sunken@das.oregon.gov see instructions below for submission of bids via OregonBuys or email. All bids must be received by the closing date and time. No quotes will be accepted via mail or in person.

To review the bid, go to the OregonBuys website: https://oregonbuys.gov/bso/ In the search bar, search S-10700-00008357, then click search. NOTE: If the bidder is submitting a bid via OregonBuys, the Supplier must be registered in the system.

If the Supplier is submitting a bid via email to the SPC, the subject line in the email must read: Bid for Solicitation #: S-10700-00008357. Emailed submissions will not be opened until after the closing date and time above.

The SPC cannot help with OregonBuys access questions. If needed, the bidder must call or email OregonBuys vendor support at: support.oregonbuys@oregon.gov or 1-855-800-5046.

The initial term is anticipated to be three (3) years with an option to renew.

Award shall be made based on Best Value as determined by the State.

Type of Solicitation: This Intermediate Procurement is in accordance with OAR 125-247-0270 and ORS 279B.070.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Vendor may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Quote Closing.

Single Point of Contact (SPC):

Gwen Sunken, Procurement Contracts Specialist

(503) 798-1209 gwen.sunken@das.oregon.gov All Pricing Must Be Held Firm For 90 Days

Exhibit A

Quote Submission Form

*** REQUIRED ***

Company Name:________________________________________________________________________

Contact Person:___________________________________________Title:________________________

Address:______________________________________________________________________

Telephone:____________________________Email:___________________________________

Federal ID #:________________Oregon Secretary of State Registry #_____________________ ** Delivery charges, if applicable must be included in the per item cost**

Brand(s) of Lab Coats______________________________________

Women’s Sizes: _________________

Men’s Sizes: _______________

Rental

Cost Each Weekly

Laundry Cost Replacement

Cost if damaged/lost by Agency

Lab Coats:

Rental of women’s style long w/buttons

Rental of women’s style long w/snaps and elastic cuffs

Rental of women’s style short w/buttons

Rental of women’s style short w/snaps and elastic cuffs

Rental of men’s style long w/buttons

Rental of men’s style long w/snaps and elastic cuffs

Rental of men’s short w/buttons

Rental of men’s short w/snaps and elastic cuffs

Fee to add employee identification on inside of tag (not embroidered on outside) of each coat

Fee for initial measuring and fit for employees

Towels:

Rental of lab towels, lint free, highly absorbent, approximate size 12” x 19”

Rental of bar towels, highly absorbent, approximate size 15” x 15”

Miscellaneous Fees:

Rental of laundry bag stand(s), 35 inches tall, holds 13” x 18” laundry bag

Rental of laundry bags, approximate size 13” wide by 18” deep. Bag must be changed weekly

Rental of bio-hazard bag and replaced when used

Environmental Fee

Other charges, must specify [ie: replacement insurance]

How often does Bidder submit invoices? (Weekly, monthly, etc.)

Please confirm that Bidder agrees to accept state credit cards as payment without any additional charges, such as a processing fee.

Does Bidder have on-line payment processing and/or invoice access for Agency use?

EXHIBIT A-1

REFERENCE FORM *** REQUIRED ***

Proposer shall submit Reference Form listing three (3) references for work performed for similar Services for any clients within the last three (3) years.

REFERENCE No. 1:

FIRM NAME: ________________________________________________

ADDRESS: __________________________________________________

CONTACT PERSON: _________________________________________

POSITION TITLE: ___________________________________________

TELEPHONE NUMBER: ______________________________________

E-MAIL:_____________________________________________________

REFERENCE No. 2:

FIRM NAME: ________________________________________________

ADDRESS: __________________________________________________

CONTACT PERSON: _________________________________________

POSITION TITLE: ___________________________________________

TELEPHONE NUMBER: ______________________________________

E-MAIL:_____________________________________________________

REFERENCE No. 3:

FIRM NAME: ________________________________________________

ADDRESS: __________________________________________________

CONTACT PERSON: _________________________________________

POSITION TITLE: ___________________________________________

TELEPHONE NUMBER: ______________________________________

E-MAIL:_____________________________________________________