RFQ-ITS ESAR70126Z Workiva Software-as-a-Service (SaaS)

The California State Controller's Office, State Accounting and Reporting Division is requesting quotes for a three-year SaaS license of Workiva applications with quotes due September 1, 2026 at 2:00 PM Pacific Time under RFQ-ITS ESAR70126Z.

Multiple preference and incentive programs apply: a Small Business/Microbusiness preference of up to 5% (not to exceed $50,000), a Disabled Veteran Business Enterprise (DVBE) incentive of 1 to 5% based on participation levels, a non-small business subcontractor preference requiring 25% certified Small Business participation, and optional Target Area Contract Preference Act (TACPA) preferences for California-based bidders. Award will be made to the responsive and responsible bidder with the lowest cost after application of applicable preferences.

The scope comprises four Workiva Government applications: SLED Financial Reporting Advanced (over $2 billion total budget), SLED Policies & Procedures Solution (over $2 billion total budget), SLED Management Reporting Suite (over $2 billion total budget), and Controls Management Essentials. The applications support automation and compilation of California's Annual Comprehensive Financial Report and other financial statements. The license includes unlimited professional users and access to Workflows Workspaces. Technical support is provided Monday through Friday, 7:00 AM to 5:00 PM Pacific Time, excluding weekends and state holidays, with at least 10 business days' advanced notice for major upgrades or changes. Fixes and general release enhancements are provided at no additional cost.

The contract term runs October 1, 2026 through September 30, 2029, with options to amend and add funds as deemed necessary by the State Controller's Office. The agreement may be terminated with 30 days' written notice. Payment is made annually or less frequently upon receipt and approval of invoices in accordance with California Government Code Chapter 4.5. A Budget Contingency Clause voids the agreement if the Budget Act does not appropriate sufficient funds, with no liability to SCO.

Written questions are due August 24, 2026 at 2:00 PM Pacific Time. Evaluation occurs September 2–3, 2026, with notice of intent to award issued September 4 and agreement award anticipated September 14, 2026. Bids must include cost worksheets with unit and extended prices for all three contract years, along with required certifications, disclosures, and proof of valid business licensing. Submissions are via email to admcpu@sco.ca.gov in PDF format (maximum 20 megabytes); late submissions are not accepted.