RFQ-its 25-2057

CAL FIRE (California Department of Forestry and Fire Protection) is issuing Request for Quote (RFQ) RFQ-ITS 25-2057 for the procurement of 10 sets of spare ModUcom critical equipment to support its existing communications infrastructure. The procurement includes a comprehensive range of hardware and services: computers with Windows operating systems and solid-state drives, computer audio modules with enclosures, telephone/recorder interface boards and cables, audio recorder cables, cable assemblies, radio dispatch desk dynamic microphones, headset jackboxes, dual MEP II cage units with 16-slot/32-channel capacity for base stations, dual MEP II power supplies, transmit-receive cards, and position interface cards. Additionally, vendors must provide factory system design, build, and test services along with disassembly, packing, and shipping. All equipment must conform to detailed technical specifications outlined in the Critical_Replacement_Equipment_-_Specifications_1.pdf document to ensure interoperability and operational reliability within CAL FIRE's existing ModUcom infrastructure. Quote responses must be submitted electronically to Procurement Analyst Phillip Lacy at Phillip.lacy@fire.ca.gov by the deadline of May 29, 2026, with quotes valid for a minimum of 30 days. Bidders must submit itemized pricing on company letterhead including applicable sales tax, discounts, shipping costs, e-waste fees, and total cost with payment terms of Net 45.

This solicitation includes set-aside preferences for disadvantaged enterprises, with Small Business and Disabled Veteran Business Enterprise (DVBE) certifications receiving preference in award decisions, with DVBE-certified vendors receiving higher priority status. All quote responses require supporting documentation including a Bidder Declaration, Payee Data Record (STD 204), Seller's Permit, and Civil Rights Certification if the contract exceeds $100,000. Vendors must comply with Executive Order N-6-22 regarding Russia sanctions, provide GenAI disclosures if applicable, and meet California's plastic trash bag recycling certification requirements. The procurement requires compliance with California's Information Technology General Provisions for non-cloud goods and services. While no incumbent vendor or specific budget range is listed in the available documentation, the comprehensive nature of the equipment procurement and associated services suggests a substantial contract value, though the exact award amount will be determined through the competitive quote process based on compliant submissions received by the May 29, 2026 deadline.