RFQ HVAC System Repairs & Services

UChicago Argonne, LLC, operator of Argonne National Laboratory (Department of Energy), is requesting quotations for on-call HVAC repair, maintenance, and emergency response services at the ARM User Facility SGP Site in Cheyenne, Oklahoma, under RFQ 6-B187-Q-00445-00, with quotations due September 22, 2026. The contract is structured as a time-and-materials purchasing agreement with a base performance period from November 1, 2026, through October 31, 2027, and two optional one-year renewal periods.

The scope encompasses routine and urgent HVAC system inspection, troubleshooting, servicing, maintenance, repair, and restoration, including after-hours, weekend, and holiday emergency response. The contractor must furnish all qualified labor, supervision, materials, tools, equipment, replacement parts, and technical support necessary to keep HVAC systems and associated components operational and reliable.

Respondents must submit separate pricing for two line items—Labor and Service Hours and Parts and Materials—for the base year and each option year. Pricing must be firm, and payment terms are Net 30. The work is classified as high-risk off-site service subject to 10 CFR 851 supplemental conditions and requires compliance with service contract labor standards.

Required submissions include a signed RFQ page, price schedule, representations and certifications, Service Contract Act certification, job safety analysis, and a certificate of insurance naming UChicago Argonne, LLC, The University of Chicago, and the US Government as additional insureds. Respondents should identify any available DOE discounts or applicable GSA contract pricing. No on-site work shall commence until a Notice to Proceed is issued by the Argonne Procurement Representative. Inquiries should be directed to Jazlyn Mangis at (630) 252-6884 or jmangis@anl.gov.