RFQ Gastineau Site Waste Tire ContractBid Documents

The Indiana Department of Environmental Management is procuring waste tire removal and disposal services through a Request for Quotation (RFQ, Solicitation Number 00495-0000086910) for the Gastineau Property located at 485 South 750 West, Lyons, Indiana 47443 in Grant County. The solicitation opened February 20, 2026, and responses must be submitted by 2:00 PM EST on April 30, 2026, with written questions due by 2:00 PM EST on April 6, 2026. Contractors will be responsible for removing all waste tires and tire material from the site, including whole tires, sidewalls, treads, and quartered tires, with deliverables including an initial site analysis, a written remediation plan detailing removal methods and final tire destinations, attendance at a mandatory kick-off meeting in Indianapolis or at the site, property security measures, tire processing or transportation to permitted facilities, quarterly progress reports, and documentation including waste tire manifests and weight tickets. The contractor must provide total project costs as inclusive all-in pricing covering transportation, labor, materials, operations, and management, with pricing submitted on an FOB destination basis with unit and total prices clearly stated. Evaluation criteria include completeness and conflict of interest verification (pass/fail), adherence to mandatory requirements (pass/fail), narrative approach (25% weight), overall and itemized costs (20% weight), and experience (40% weight). The contractor is responsible for all property damages during removal and must return the property to its pre-project condition, comply with Indiana Code waste tire processing and transportation regulations, utilize certified scales for load weighing, and restrict transportation operations to 8:00 AM to 5:00 PM Monday through Friday.

The RFQ establishes state participation goals of 8% Minority Business Enterprise (MBE), 11% Women Business Enterprise (WBE), and 3% Indiana Veteran-Owned Small Business Enterprise (IVOSB) participation, with vendors meeting these goals required to submit commitment forms with signed letters from certified subcontractors; bidders may also claim purchasing preferences for U.S. Manufactured Product, Indiana Business, Indiana Manufactured, recycled content products, and Indiana Small Business designations with appropriate documentation. Responses exceeding $75,000 must be submitted with manual signatures, while responses under this threshold may be faxed; all bids must be submitted in U.S. dollars and directed to Monieka Radford at mradford@idem.in.gov. All selected contractors must authorize direct deposit by electronic funds transfer and register with the Indiana Comptroller's office, Indiana Department of Administration, and Indiana Secretary of State; prospective bidders are required to complete bidder registration immediately to avoid delays in contract award. Payment will be made thirty-five days in arrears via electronic funds transfer, with contractors required to submit a completed Form W-9 and Direct Deposit Authorization Agreement. No reserve price is specified, and if actual tonnage exceeds initial state estimates and the not-to-exceed contract amount, contractors must seek approval to continue work at an agreed-upon per-tonnage cost; the specific contract value or budget range is not disclosed in the solicitation documents.