RFQ Fort Sill HVAC Maintenance BPA

The U.S. Army's Mission and Installation Contracting Command (MICC) at Fort Sill, Oklahoma is requesting quotes for HVAC maintenance services under a Blanket Purchase Agreement (BPA) structured as a 100% Small Business set-aside, with quotes due June 30, 2026 at 2:00 p.m. CST and a mandatory site visit on June 9, 2026 at 9:15 a.m. CST.

This is a Women-Owned Small Business (WOSB) solicitation under NAICS 238220. Respondents must be small business concerns registered and verified as "Active" in the System for Award Management (SAM). Contractors must maintain a location within 100 miles of Fort Sill and respond on-site to maintenance requests within four hours of notification.

The scope covers HVAC maintenance, inspection, and repair services for non-real property cooling equipment across Fort Sill, with monthly and yearly service anticipated. The government intends to award two different vendors based on best value evaluation considering technical capabilities, SAM registration status, pricing, and distance from Fort Sill.

The contract period runs from date of award through July 31, 2031. The maximum individual call limitation is $350,000 for contracting officers and $25,000 for authorized requiring activity personnel, with a total agreement cap of $350,000. Payment occurs via Government Purchase Card within 72 hours of service acceptance. The applicable wage determination for HVAC mechanics is WG-10 at $27.58 per hour plus 56.4% fringe benefits. The government assumes no minimum obligation; payment is contingent solely on actual service calls placed against the agreement.

Written notification of site-visit attendees (maximum two per firm) must be submitted by June 5, 2026 at 2:00 p.m. CST. All quotes must be submitted electronically as Adobe PDF attachments.