RFQ for Pool Chemicals

Washtenaw Intermediate School District, in partnership with the CoPro+ cooperative purchasing program managed by the Public Procurement Institute of Michigan (PPIM), is issuing a Request for Qualifications (RFQ) for commercial-grade pool chemicals to serve K-12 school districts and eligible public entities statewide. The procurement seeks vendors capable of supplying sanitizers (calcium hypochlorite, sodium hypochlorite, trichlor tablets, and bromine), water balance chemicals (pH increaser, pH reducer, alkalinity increaser, calcium hardness increaser, and carbon dioxide), pool-grade salt, and optional related products. Qualified vendors must demonstrate at least three years of experience supplying pool chemicals to three or more K-12 school districts or public entities, provide competitive and stable pricing, and deliver products F.O.B. destination within three business days for standard orders or one business day for emergency orders. All chemicals must be EPA registered, comply with Michigan EGLE regulations, include current Safety Data Sheets, and meet OSHA and DOT labeling requirements. A pre-proposal meeting is scheduled for April 24, 2026 at 10:00 A.M. EST via Microsoft Teams (attendance is optional), written questions are due April 27, 2026 by 12:00 P.M. EST with responses posted by April 30, 2026, and proposals are due May 8, 2026 by 1:00 P.M. EST via email. Evaluation will be based on Statement of Work responses (34 points), Company Profile (10 points), References (20 points), and Pricing Range (36 points), with Master Agreement awards anticipated for June/July 2026 and a resulting three-year initial contract term plus two optional one-year renewal periods.

No specific set-aside designations for disadvantaged enterprises are specified in the solicitation, and all proposers must submit notarized certifications regarding debarment status, independent price determination, nondiscrimination compliance, and absence of familial relationships with school board members and superintendents. Pricing must exclude sales tax and federal excise tax for tax-exempt purchases and must include a 2.0% administrative/remittance fee payable to PPIM, with all costs being all-inclusive covering setup charges, fees, travel, maintenance, shipping, handling, and palletizing. The contract structure covers a five-year pricing period with Years 1-3 as firm commitments and Years 4-5 as optional extension years, though no specific budget ranges or award values are disclosed in the procurement documents. Washtenaw ISD reserves the right to award contracts to multiple vendors, reject any or all proposals, and negotiate final Master Agreements with selected proposers, with no site visits or bidder set-asides specified in this competitive solicitation.