RFQ for HVAC Testing & Balancing Report Services at ODVA Salem Building

The Oregon Department of Veterans' Affairs (ODVA) is requesting quotes for HVAC testing and balancing report services at its Salem Office Building, 700 Summer Street NE, Salem, Oregon, with quotes due July 23, 2026 at 2:00 PM Pacific Standard Time under RFQ S-27400-00017196.

The scope includes comprehensive diagnostic services: verification and assessment of existing system conditions, documentation of as-built conditions, airflow measurements, damper operation verification, and identification of deficiencies. Deliverables are marked-up field drawings reflecting VAV box locations and configurations, duct routing, diffuser and thermostat locations, and damper conditions; assessment of duct construction, leakage, insulation, and economizer operations; and measurements under maximum cooling, minimum airflow/heating, and economizer testing conditions, including Pitot tube traverses, static pressure data, and fan operating information. Work must commence thirty days after contract execution and be performed during ODVA's regular business hours (Monday–Friday, 8:00 AM–5:00 PM) unless otherwise approved.

This is an Intermediate Procurement subject to Public Improvement Project prevailing wage requirements under Oregon Bureau of Labor and Industries (BOLI) standards. Award will be made on best-value basis as determined by ODVA.

The contractor must maintain Workers' Compensation insurance; Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate; Automobile Liability of $1,000,000 combined single limit; and $5,000,000 Excess/Umbrella coverage. All pricing must be held firm for ninety days and submitted using the provided Quote Submission Form (Exhibit A), which includes separate line items for labor (hourly rates and totals) and materials/supplies.

A voluntary site walk may be scheduled before 5:00 PM on July 15, 2026 upon request. The agency contact is Troy Croff (971-388-8214; Troy.croff@odva.oregon.gov). Quotes must be submitted electronically through OregonBuys.