RFQ - Court Reporter Services Fair Dismissal Appeals Board Hearing

The Oregon Department of Education Procurement Services is seeking court reporter services for the Fair Dismissal Appeals Board (FDAB) Hearings through a Request for Quotation (RFQ). The procurement targets contractors who can provide comprehensive court reporting services for an average of three teacher or administrator dismissal appeals annually across Oregon. Qualified vendors must possess Oregon Judicial Department Certified Shorthand Reporters (CSR) certification or equivalent recognized credentials. Deliverables include verbatim written records of hearings, electronic transcripts prepared within 20 calendar days, and potential online hearing platform setup. The contract will span five years, from the effective date through September 30, 2029, with services encompassing hourly appearance fees, transcript production (original and condensed copies), word indexing, rough drafts, and expedited electronic transcription. Proposals are due by 9 a.m. PST on September 5, 2024, through Oregon Buys, with contractors required to submit detailed pricing sheets covering service rates, geographic service areas, and company certification information.

The RFQ does not specify explicit set-aside designations for disadvantaged or minority-owned businesses. No incumbent vendors are mentioned in the documentation, and there are no apparent restrictions limiting respondent types beyond the CSR certification requirement. Reimbursement for travel, lodging, and per diem expenses will follow General Services Administration rates for the local area. The procurement allows for statewide or regional service coverage, with the Department of Education selecting contractors based on availability, geographic proximity, and rotation. While specific budget ranges are not explicitly stated, the contract includes provisions for potential annual Consumer Price Index adjustments to pricing starting in 2025. Contractors will be expected to provide fixed pricing structures for various court reporting services, with the agency retaining full rights to work products and unlimited reproduction capabilities.