RFQ Contract #A241013475

The California Governor's Office of Emergency Services (Cal OES) is seeking a contractor for Microwave Frequency Coordination and Training Services through Request for Quote #A241013475. The primary objective is to provide comprehensive frequency coordination services, including interference analysis across multiple frequency bands (900 MHz to 80 GHz), prior coordination notices, frequency protection, path design, and microwave database access. Key deliverables include 120 frequency interference analyses per year, 100 prior coordination notices, 723 frequency protection paths, and training courses for 20 participants. The contract will run from April 1, 2025, through March 31, 2028, with a dedicated engineer required to provide coordination and technical support. The evaluation process will be points-based, with a maximum of 100 points split equally between technical (50 points) and cost (50 points) components. Technical evaluation will assess the contractor's online database, coordination procedures, customer expectations, ability to maintain current State of California coordinations, and capacity to work with other vendors. Responses are due by February 12, 2025, at 11:59 PM PST, with potential interviews scheduled for February 17-21, 2025, and a final award date of March 3, 2025.

The procurement includes several set-aside and certification requirements targeting specific business types. Bidders must complete a Bidder Declaration form indicating their California certification status, which may include Microbusiness, Small Business, Nonprofit Veteran Service Agency, or Disabled Veteran Business Enterprise (DVBE) classifications. Additional mandatory documentation includes the California Civil Rights Laws Certification, Darfur Contracting Act Certification, and a new Generative AI Disclosure & Factsheet. While the specific budget amount is redacted, the contract requires comprehensive service provisions without allowing subcontractors. Notably, the solicitation includes specific requirements for DVBE contractors, including declarations about broker/agent status and equipment ownership. Interestingly, the contract specifies 24/7 online database access with minimum service hours between 0500-2100 Pacific Time, Monday through Friday. The procurement also requires compatibility with Windows 10 or greater systems and adherence to FCC regulations and National Spectrum Managers Association guidelines.