RFQ_A241013475_with_Interviews.pdf

REQUEST FOR QUOTE

The California Office of Emergency Services (Cal OES)

MICROWAVE FREQUENCY COORDINATION AND TRAINING SERVICES

RFQ # A241013475

You are invited to review and respond to this Request for Quote (RFQ). To submit an offer for these services, you must comply with the instructions contained in this document as well as the requirements stated in Cal OES’ Statement of Work

(SOW), including all Exhibits and Attachments.

Read the attached documents carefully. The RFQ due date 2/12/2025 by

11:59PM PST. Responses to this RFQ must be submitted via email to the

Information Technology Specialist below prior to the RFQ due date and time.

Sarah Pozel

California Office of Emergency Services

Email: sarah.pozel@caloes.ca.gov mailto:sarah.pozel@caloes.ca.gov

General Information

1. Background and Purpose of the RFQ

The California Governor’s Office of Emergency Services, Seismic Safety

Commission (SSC) requires a contractor to overhaul and align the Seismic Safety

Commission (SSC) with the Cal OES website (aligning branding and colors) and potentially utilize a similar design/layout as https://www.caloes.ca.gov/. This project will require: (1) An update and creation of an interactive “100 Years of

Seismic Safety” page/infographic, (2) Overall Content review/update, and (3)

Technical assistance updating the current website to utilize the Cal OES template.

2. Key Dates

It must be understood that time is always of the essence, both for the RFQ submittal and contract completion. Bidder’s are advised of the key dates and times shown below and are expected to adhere to them.

Event DATE

Release of RFQ January 29, 2025

Deadline for Submittal of Questions February 5, 2025

Cal OES Response to Submitted Questions February 10, 2025

RFQ Response Submission Due Date February 12, by 11:59PM PST

Interviews* February 17th through 21st If Necessary

Protest Period February 24, 2025 to February 28, 2025

Final Award Date March 3, 2025

*Interviews may be required and will be conducted at the sole discretion of Cal

OES. Advance notice will be given when interviews will take place if Cal OES chooses to implement them. Bidder’s may be asked to attend interviews or Cal

OES may choose to interview via phone or video conference. Bidder’s who are unavailable for, or do not participate in the interview (if requested by Cal OES) will be rejected. Interviews must be with the technical experts planning to work under this contract.

3. RFQ Response Requirements

This RFQ and the Bidder’s response to this document will be made part of the ordering department’s Purchase Order and procurement contract file.

https://www.caloes.ca.gov/

Responses must contain all requested information and data and conform to the format described in this section. It is the Bidder’s responsibility to provide all necessary information for Cal OES to compare the response(s), verify requested information and determine the Bidder’s ability to perform the tasks and activities defined in the SOW, Exhibit A and Cost Sheet, Exhibit B-1.

5. RFQ Response Content

The majority of the information required to respond to this RFQ is contained in Cal

OES’s SOW and Cost Worksheet Exhibit B-1.

The following shall be submitted in the RFQ response, in the order specified below, and will be reviewed for completeness as pass or fail. Any response that fails may be deemed non-responsive.

A. Complete Cost Sheet, Exhibit B-1:

i. All costs shall be filled in by the Bidder and include classification(s) and hourly rate(s) for the description of services/task(s) described in this RFQ SOW.

ii. Proposal costs for this RFQ are subject to the Leveraged Procurement

Agreement dollar limitations.

B. Completed Payee Data Record (STD 204 [required] & STD 205 [as needed]):

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

E. Completed Bidder Declaration (GSPD-05-105):

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

When completing the declaration, Proposers must identify all subcontractors proposed for participation in the contract. Proposers awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

F. Completed California Civil Rights Laws Certification https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-

RIGHTS-LAWS-ATTACHMENT.ashx

H. Darfur Contracting Act Certification https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx https://www.dgs.ca.gov/-

/media/CBAFDC111B6C43B09496B8391E11F394.ashx

I. Generative Artificial Intelligence Disclosure & Factsheet (STD1000) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

6. Contract Award

An award, if made, will be in accordance with the Best Value Criteria attached hereto. Responses to this RFQ will first be reviewed for responsiveness to all the requirements of Exhibit A, Cost Sheet Exhibit B-1, and any other Attachments. If a response is missing information required in any Exhibit or Attachment, it may be deemed non-responsive.

TECHNICAL EVALUATION:

RATING/SCORING CRITERIA

MAXIMUM

POSSIBLE

TECHNICAL POINTS

Interviews (As requested, as needed)

(50 pts total)

Contractor’s Online Database/Customer Portal 5

Point-to-Point Microwave Coordination

Procedures

Customer’s expectations during Frequency

Selection, and Interference Analysis

Transition or Keep Active all Proposed

Coordination Currently Held by State of CA

Ability to work with other Vendors 10

Total Maximum Technical Points Available

Interview Criteria:

The interview will focus on questions related to the contract SOW and the contractor’s ability to meet the contract requirements and project deliverables. Primarily, the interview will focus on the Contractor’s online database, the contractor’s typical procedure for Point-to-Point Microwave coordination, customer expectations for frequency selection, interference analysis, and the Contractor’s reporting ability. The ability to transition or keep active all proposed coordination’s currently held by the State of https://www.dgs.ca.gov/-/media/CBAFDC111B6C43B09496B8391E11F394.ashx https://www.dgs.ca.gov/-/media/CBAFDC111B6C43B09496B8391E11F394.ashx

California. There will also be questions regarding the ability to work with other vendors who are providing engineering services to CalOES who may need to leverage this contract.

COST EVALUATION: MAXIMUM 50 POINTS

The evaluation of cost for this RFQ is based on the total cost to provide the services required for this RFQ. The Bidder’s cost should include the total price for each deliverable that includes all travel, hours and work effort required to deliver the services required.

Each proposer’s cost will be converted to a point score. All costs must be allowable, allocable, and reasonable. Cal OES will consider whether the budget has the ability to support the proposed project in an efficient and effective way while demonstrating a reasonable and appropriate allocation of funding. An example of the cost score calculation is shown below.

[Lowest responsive proposal total cost x (maximum points)] ÷ Bidder’s Total

Cost = Bidder’s Cost Score

7. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22

(the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the

U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

8. Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidders must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI Disclosure & Factsheet to be completed by the Bidder.

Failure to disclose GenAI to the State and submit the GenAI Disclosure &

Factsheet will result in disqualification of the Bidder and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder GenAI Disclosure & Factsheet the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

GenAI Disclosure & Factsheet (STD1000):