RFQ Contract #A241012770

The California Governor's Office of Emergency Services (Cal OES) is seeking a contractor to provide frequency coordination services through RFQ #A241012770, which will cover comprehensive radio frequency management across multiple bands including 25-470 MHz, 450-512 MHz, 764-805 MHz, and 806-824/851-869 MHz. The Statement of Work requires the selected vendor to process frequency coordination applications, with performance metrics mandating 80% of applications be completed within 20 working days and 95% within 30 working days. Contractors must maintain active FCC certification to coordinate CFR Section 90.20 frequencies and provide detailed coordination services for various frequency bands, including modifications and engineering waiver applications. The procurement timeline includes key dates: questions are due by January 30, 2025, with agency responses by February 7, 2025, and proposals due by February 14, 2025 at 11:59 PM PST. The contract evaluation will focus on total cost, including travel, labor hours, and work effort, with the final award scheduled for February 24, 2025.

The procurement includes specific set-aside provisions for Small Business Enterprise (5% preference not to exceed $50,000) and Disabled Veteran Business Enterprise (DVBE) incentives ranging from 1-5% based on participation levels. Bidders must complete a Bidder Declaration form disclosing their certification status and subcontractor details, and submit a GenAI Reporting Factsheet if using generative AI technologies. Additional compliance requirements include adherence to California Civil Rights Laws and restrictions on contractors subject to Russian sanctions per Executive Order N-6-22. The contract period spans three years from February 27, 2025, through February 26, 2028, with options to extend for two additional 12-month terms at original rates. Insurance requirements are stringent, including $1 million commercial general liability coverage and workers' compensation with $1 million employer's liability limits. Vendors must provide all necessary labor, materials, and equipment to complete the frequency coordination services, with all work subject to approval by the Cal OES Contract Manager.