RFQ - as-needed stationery design, printing, mail and delivery services

The County of San Diego, Department of Public Works, is seeking as-needed stationery design, printing, mail, and delivery services through Request for Quotations (RFQ) 12832. The procurement covers comprehensive services including design and artwork collaboration, printing of letterhead with matching envelopes, mail label creation, tri-fold mailer production, and mail delivery services. Service requirements encompass multiple County programs, including the San Diego County Sanitation District, Campo Hills Water System, and CSA No. 137 Live Oak Springs Water System, with estimated annual volumes of approximately 37,000 addresses. The contractor must maintain current CASS certification, handle data in compliance with the California Consumer Privacy Act, and provide digital proofs before production using environmentally responsible printing practices with low VOC inks. Key deliverables include address proofing using CASS certification and NCOA processes, with printed materials required to contain at least 30 percent post-consumer recycled content. Offerors must submit completed forms including PC600, PC601, PC610, and potentially PC620, with questions due by October 24, 2025, at 5:00 p.m., and quotes due by November 3, 2025, at 5:00 p.m. through the County's BuyNet procurement portal.

The procurement appears to be open to various business types, with provisions for small and local business self-certification through form PC610. While no specific set-aside designations are explicitly mentioned, the solicitation suggests an opportunity for small and local businesses to participate. The contract structure includes an initial one-year term with four optional one-year renewal periods, providing potential long-term engagement for the selected vendor. Specific award values are not directly stated, but the estimated annual volume of 37,000 units across various printing and mailing services suggests a substantial contract opportunity. The Contracting Officer, Eric Ayres, can be contacted at Eric.Ayres@sdcounty.ca.gov for additional information. Contractors must be prepared to handle urgent requests, provide detailed invoicing that separates taxable and non-taxable components, and submit certification of CASS validation and proof of mail delivery with each invoice. Successful vendors will need to demonstrate capabilities in design, printing, address validation, and mail delivery services across multiple County programs and districts.