RFQ #75050242 - Experian Aperture Renewal

The California Health and Human Services Agency (CalHHS), specifically the Office of Technology and Solutions Integration (OTSI), is conducting a Request for Quote (RFQ #75050242) to procure Experian Aperture Data Studio software licenses for the Child Welfare Digital Services (CWDS) organization. The procurement seeks one comprehensive software package that includes Aperture Data Studio Enterprise with client-hosted, unlimited record capabilities for 5 users, an unlimited Data Sources add-on, and a Consumer Users add-on for 20 users. The primary objective is to obtain data management tools that will validate, cleanse, de-duplicate, and enrich data in preparation for migrating from a legacy system to the Child Welfare Services-California Automated Response and Engagement System (CWS-CARES). Key procurement dates include the RFQ release on March 17, 2025, bid inquiries due by March 24, 2025, and final bid submissions due by April 1, 2025, with an anticipated contract award on April 9, 2025. Evaluation criteria will likely focus on administrative compliance, responsiveness to requirements, and overall cost, with bidders required to submit comprehensive documentation including Bidder Declarations, Commercially Useful Function documentation, and various state and federal certifications.

The RFQ includes several socioeconomic program considerations, offering a 5% bid preference for Small Businesses and a Disabled Veteran Business Enterprise (DVBE) incentive, which may provide advantages to qualifying vendors. Potential bidders must comply with extensive state requirements, including certifications related to civil rights laws, federal debarment, and specific provisions concerning generative artificial intelligence usage, Russia sanctions, and tax delinquency restrictions. The procurement allows electronic bid submissions via email and is subject to the California Public Records Act, ensuring transparency in the process. While the total contract value is not explicitly stated, the RFQ indicates a 12-month contract term for the software licenses. Bidders will be required to submit pricing details using a provided Quote Worksheet, and the state reserves the right to modify or cancel the RFQ at its discretion. The solicitation emphasizes comprehensive compliance with California procurement regulations and seeks to ensure a robust, legally compliant acquisition of critical data management technology for the child welfare system.