RFQ # 27-23 Fortis G1m 11.6 Rugged Chromebook-HD-60 HZ & Google Chrome OS Education Mgmt Licenses

Jones County School System is soliciting quotes under RFQ 27-23 for 100 HP Fortis G1m 11.6-inch Rugged HD-60 HZ Chromebooks and 100 Google Chrome OS Management Console Education licenses, with written questions due November 4, 2026 at 11:00 a.m. and responses due November 7, 2026 at 5:00 p.m. through the Georgia Procurement Registry. The listing shows a November 6 due date, but the eRFQ states November 7. Vendors must register with Jones County Schools in the Georgia Procurement Registry to respond. The solicitation identifies no set-aside for minority-owned, women-owned, or disadvantaged businesses, though bidders are asked to indicate minority business status and any Georgia office locations. Under the Standard Terms and Conditions, tie-breaking preferences favor in-county, then in-state, then Georgia-made product suppliers.

Devices must have HD displays with 60Hz refresh rates, octa-core processors, 4GB memory, 32GB flash storage, English keyboards, and a jet black finish, and vendors must confirm that proposed products meet or exceed these requirements. Deliveries go to Gray, Georgia, on FOB Destination terms with inside delivery, and all freight and delivery costs must be included in pricing. Vendors must submit separate line-item pricing for devices and licenses, a total project cost, delivery timelines, and warranty information.

Compliance requirements are restrictive. Suppliers must complete Georgia Security and Immigration Compliance affidavits, register with and use E-Verify throughout the contract term, and submit notarized Contractor Affidavits along with Subcontractor Affidavits where subcontractors are used. Suppliers must also submit a tax compliance form, a W-9, and a certificate of non-collusion. Suppliers classified as a "prohibited source" or carrying outstanding tax issues are barred from award. Insurance requires workers' compensation, commercial general liability of $1,000,000 per occurrence and $2,000,000 general aggregate, and automobile liability of $1,000,000 combined single limit, with two certificates of insurance due within ten business days of award. No bonds are required.

Evaluation weights cost at 60% and technical and proposal factors, including quality of solution, at 40%, with mandatory requirements assessed pass/fail. Jones County School System reserves the right to award to a single supplier or make multiple awards. Prices must remain firm for one year from award under the Standard Terms, and the eRFQ requires responses to remain valid for 90 days from the final closing date.

No pre-bid meeting is required. Evaluation is anticipated to conclude on or about November 8, 2026, with negotiation invitations and Notices of Intent to Award anticipated during the week of November 9, 2026.