RFQ 26-002 Streets & Lanes Operations and Maintenance Services

The City of Springfield, Georgia is soliciting Statements of Qualifications from qualified firms to provide Streets & Lanes Operations and Maintenance Services under a three-year contract with renewal options, with SOQs due August 14, 2026 at 2:00 PM. This is a Qualifications-Based Selection process; up to three qualified firms will be invited to interview before sealed pricing proposals are requested.

The scope encompasses qualified personnel, supervision, vehicles, and operational support for street maintenance, pothole repairs, shoulder maintenance, drainage maintenance, ditch cleaning, sign installation, right-of-way maintenance, vegetation management, sidewalk repairs, traffic control, emergency response, storm debris removal, and miscellaneous public works projects. The selected contractor must provide one full-time three-person crew with a working supervisor and necessary work vehicles; the City reserves the right to increase staffing by up to three additional full-time crew members at negotiated rates. The City's existing Streets & Lanes Foreman and laborer will remain City employees and oversee contract operations.

Sealed pricing proposals must itemize annual labor costs, additional crew pricing options, equipment hourly rates, material markups, emergency response rates, overtime rates, and mobilization costs. SOQs must include company history, organizational chart, key personnel information, municipal and local government experience with a minimum of three references, equipment inventory, safety program documentation and OSHA records, insurance information, E-Verify affidavit, W-9, and business license.

Contract operations must begin no later than November 1, 2026. Evaluation criteria include qualifications, municipal and local government experience, references, equipment capabilities, personnel qualifications, safety record, and emergency response capabilities. The City evaluates qualifications through the City Manager, Streets & Lanes Foreman, and Utilities Director. Questions are due July 31, 2026 by email to Lauren Eargle; responses and addenda will be posted by August 7. Qualifying firms will interview August 21, 2026; sealed pricing proposals are due August 28 with City Council review scheduled September 8.