RFQ 24SS0542 - MedBank Equipment, Software, Support Services, and Installation Services

The California Department of Veterans Affairs (CalVet) has issued Request for Quote (RFQ) 24SS0542 seeking BD Pyxis MedBank drug dispensing equipment, software, support services, and installation services for six CalVet Veterans Homes located in Yountville, Chula Vista, Fresno, Barstow, Redding, and West Los Angeles. The primary objective of this procurement is to replace existing Automatic Drug Dispensing Systems (ADDS) and comply with Centers for Medicare and Medicaid Services (CMS) medication error prevention standards and the Board of Pharmacy Quality Assurance Program. The RFQ requires vendors to provide comprehensive solutions including hardware (MedBank Tower Main units), implementation services, facility and pharmacy software, and integration services. The solicitation was released on September 15, 2025, with quotes due by September 25, 2025, at 2:00 PM PST, and the anticipated contract term is twelve months starting October 3, 2025. Vendors must demonstrate compliance with information security requirements, HIPAA regulations, and state civil rights laws, with specific attention to data protection and remote access policies.

The procurement allows for small business preferences and includes potential economic incentives, suggesting opportunities for disadvantaged or minority-owned enterprises. While specific set-aside designations are not explicitly detailed, the RFQ indicates flexibility for various business sizes and types. The total contract value will be determined based on submitted cost quotes, with tax rates varying by location between 7.25% and 9.5%. The solicitation covers multiple California counties including Napa, San Bernardino, and Los Angeles, indicating a broad geographic scope for the equipment and services. Vendors will be evaluated on their ability to provide comprehensive medication dispensing solutions that meet stringent healthcare technology and compliance standards. The RFQ emphasizes vendor performance standards and the critical nature of medication management systems in veterans' healthcare facilities. While specific budget ranges are not disclosed, the multi-location implementation suggests a potentially significant contract value.