RFQ #24145143 tax and utility bill printing

The City of New Bedford, Massachusetts is seeking qualified vendors under the MA state contract OFF48 to provide outsourced tax and utility bill printing and mailing services. The scope of work includes printing, folding, inserting, sealing, and metering various types of tax and utility bills, including preliminary and actual real estate and personal property bills, as well as monthly and demand water/sewer bills. Vendors must meet specific requirements such as 5+ years in the printing/mailing business, the ability to convert the City's Munis data, having municipal clients with Munis real estate, and providing bulk mailing discounts. Quotations must be submitted by 2 pm on Friday, May 3, 2024, and the RFQ provides detailed technical considerations for the bill types, including required paper weights, perforation, ink color, and turnaround times. Vendors must also be able to accept data files, coordinate with the City's MIS department and lockbox bank, and complete successful test mailings.

The procurement is open to all qualified vendors under the MA state contract OFF48, and there are no set-aside designations or restrictions on the types of organizations that can respond. The City is open to awarding a contract for all or a partial list of the requested services, and potential vendors must provide pricing per bill type for printing, folding, inserting, sealing, and metering, as well as per-piece postage costs. Additional pricing is required for insert stuffing and printing, PDF generation, and hourly rates for form changes.