RFQ 2026-04- Coordinated Entry Consultant

This Request for Quotes (RFQ) is issued by Clackamas County, Oregon, seeking a qualified consultant to provide specialized technical assistance, strategic guidance, and implementation support to enhance the county's Coordinated Entry (CE) system over a three-year period. The procurement focuses on improving all components of the CE system—including Access, Assessment, Prioritization, Referral, and List Management—with emphasis on creating an accessible, client-centered, trauma-informed, and racially equitable system that efficiently prioritizes and distributes housing resources. Key deliverables include strategic visioning and governance refinement, access and assessment improvements, prioritization and referral process enhancements, and policy and regional alignment efforts, with Year 1 dedicated to implementing regional CE changes and establishing governance frameworks, Year 2 to sustaining and strengthening improvements, and Year 3 to completing evaluation and documentation. The consultant will work collaboratively with county staff, regional partners, direct service providers, and individuals with lived experience. Qualified respondents must demonstrate relevant company experience, provide detailed staff experience information, submit a not-to-exceed price proposal, supply three professional references, and include a completed Quote Certification Form and project completion proposal with timeline. Evaluation criteria include company experience, staff experience, proposed price, references, and the project completion proposal with timeline. Quotes must be submitted electronically via Bid Locker by February 23, 2026, at 2:00 PM PST, with all quotes remaining binding for sixty days from the due date.

The RFQ does not specify set-aside designations or restrictions limiting responses to particular types of organizations, nor does it identify incumbent vendors or existing contractors requiring transition. Insurance requirements mandate Commercial General Liability of $1,000,000 per occurrence with $2,000,000 annual aggregate, Professional Liability of $1,000,000 per occurrence with $2,000,000 annual aggregate, and Automobile Liability of $1,000,000 per occurrence. The contract budget is not-to-exceed $70,000 annually, with a total contract value not-to-exceed $140,000 over the three-year term, though documentation indicates funding for two years. Annual budget allocation includes $60,000 for technical assistance and strategic support (estimated at 15 hours per month), $5,000 for travel expenses (approximately two trips to Clackamas County at $2,500 per trip), and $5,000 for travel hours associated with intensive onsite visits. Travel and expense reimbursement will follow Clackamas County's Travel Reimbursement Policy. No site visit or bidders' conference has been scheduled for this procurement.