RFQ 2025-008 Personnel Policy and Procedure Manual Update

The City of Douglasville, Georgia (Douglas County) has issued Request for Qualifications (RFQ) 2025-008 to procure professional consulting services for a comprehensive update of the Municipality's Personnel Policy and Procedure Manual. The scope of work encompasses legal review and compliance analysis, content development and organization, implementation and training, and delivery of multiple formats tailored for approximately 370 employees across 44 departments. Key deliverables include the updated manual in both digital and print-ready formats, an executive summary, training materials, quick reference guides, and FAQ documents. The consultant must conduct a comprehensive review of existing policies to ensure compliance with federal and Georgia state employment laws, enhance readability for all staff levels, and incorporate best practices in municipal human resources management. Training sessions must include two sessions for department heads and supervisors and one for all employees, to be completed within four weeks of manual completion, with a follow-up support session offered within 30 days. Qualified consultants must demonstrate a minimum of five years of experience in developing and updating personnel policies for public sector organizations with knowledge of applicable federal and Georgia employment laws, and the project team must include expertise in human resources management, employment law, technical writing and document design, and training and implementation. Proposals are evaluated on qualifications and experience (30 points), understanding of project objectives and approach (25 points), demonstrated experience with similar projects (20 points), references and past performance (15 points), and cost proposal (10 points). The question deadline is June 9, 2025, at 4:00 PM EDT, and proposals are due June 27, 2025, at 4:00 PM EDT, with all proposals remaining valid for 60 days following submission.

The City of Douglasville encourages proposals from minority and women-owned businesses but has not established specific set-aside designations or restrictions on respondent eligibility. All respondents must comply with Georgia Security and Immigration Compliance requirements under O.C.G.A. 13-10-91 and provide E-Verify verification. The selected consultant must maintain professional liability insurance of a minimum $1,000,000 per occurrence, general liability insurance of $1,000,000 per occurrence, and automobile liability insurance of $500,000 per accident. Consultants must also provide a minimum of three references from municipal or public sector clients within the past five years. The RFQ specifies a fee proposal sheet that requires itemized pricing by task or deliverable, hourly rates for optional services, estimated expenses, and a payment schedule tied to project milestones; however, no specific budget range or award value is disclosed in the available documentation.