RFQ 2023-46 Youth Horseback Riding Lessons

Clackamas County, through the North Clackamas Parks and Recreation District (NCPRD), is seeking a vendor to provide youth horseback riding lessons and summer camp sessions via Request for Quotes (RFQ) 2023-46. The procurement aims to select a qualified vendor to deliver beginner riding lessons for youth ages 8-18 during fall, winter, spring, and summer seasons through Spring 2029. The selected vendor must provide all necessary instructors, stables, an indoor arena, horses, and riding equipment for the programming. Quotes are due electronically through the Bid Locker system by June 8, 2023, at 2:00 PM PST. Evaluation criteria will focus on the vendor's experience, staff qualifications, pricing structure, and references. The RFQ includes a comprehensive sample contract with specific insurance requirements and mandates detailed pricing on a per-participant basis for both riding lessons and summer camp sessions. NCPRD will handle participant registration and payment processing, with a portion of fees then remitted to the vendor.

The RFQ does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. There are no incumbent vendors mentioned in the documentation. The procurement allows for flexible programming, with sessions potentially subject to cancellation if minimum enrollment is not met. While no specific budget range is explicitly stated, the contract is structured to compensate the vendor based on actual participant numbers, which mitigates financial risk for both parties. The multi-year contract (through Spring 2029) suggests a potential for ongoing revenue for the selected vendor. The documentation indicates that NCPRD is seeking a reliable partner who can consistently deliver high-quality youth horseback riding instruction across multiple seasonal programs. Interested vendors will need to demonstrate expertise in youth equestrian instruction, safety protocols, and the ability to manage comprehensive riding programs for children and teenagers.