RFQ 10846575 - Desktop Mill and Lathe

The California Department of Corrections and Rehabilitation, Division of Rehabilitative Programs, Office of Correctional Education is requesting quotations for 10 Desktop CNC Mills (3-axis) and 8 Desktop CNC Lathes, with quotations due October 13, 2026 at 2:00 p.m. via email to robin.adams@cdcr.ca.gov. A 5% small business preference applies to California-certified small businesses, and a DVBE incentive of 1 to 5% is available based on participation levels. Written questions are due September 30, 2026.

The mills must feature minimum 3-axis control (X, Y, Z) with axis travel of 5.5" × 9.5" × 2.5", 14,000 rpm spindle speed, and 110 VAC single-phase power; compatibility with Mastercam and Solidworks is required. The lathes must feature 2-axis control (X, Z) with 2.5" travel, 2,500 rpm spindle speed, 1 hp spindle power, and automatic tool change with minimum six tool stations. Both machine types must include visual programming interfaces, G-code support, and USB connectivity. Bidders must supply a 15-piece ER-11 tooling starter kit for mills, locking mobile and stationary toolboxes (minimum 48" × 26" with 2,000 lb. capacity), and a software application enabling mill-to-CNC-plotter conversion. Delivery locations are Central California Women's Facility (CCWF) in Chowchilla and California Institution for Women (CIW) in Corona. All equipment must be new, in current production; used, shopworn, or discontinued models are prohibited.

The contractor must provide eight-hour onsite operational training for instructors at each facility, annual refresher training for up to five instructors per facility for five years, 12-month manufacturer warranty against defects from installation, and a mandatory five-year extended service contract with preventive maintenance. Certified manufacturer representatives must perform all warranty and corrective maintenance with five-working-day response time. Travel costs to CCWF are included within the maintenance plan.

Contract performance runs October 29, 2026 through December 26, 2026 or upon project completion, whichever is earlier. Delivery must be completed within 90 days of order receipt. Evaluation uses a value-effective methodology: administrative requirements (pass/fail), mill technical requirements (33 points, 60% weight), lathe technical requirements (21 points, 60% weight), deliverables (21 points, 30% weight), and cost (20 points, 10% weight). One contractor will be awarded on an all-or-none basis. Intent to Award is scheduled October 16, 2026; formal Award Date is October 26, 2026. Bidders must be headquartered and operating within the United States. Subcontracting is limited to 40% of contract value without written justification. Pricing must include all freight prepaid.