3_-_Exhibit_A_-_Statement_of_Work_10846575.pdf

Vendor: TBD California Department of Corrections and Rehabilitation

RFQ: 10846575

Exhibit A

STATEMENT OF WORK

DESKTOP MILL AND DESKTOP LATHE

1. OBJECTIVES

The California Department of Corrections and Rehabilitation (CDCR), Division of

Rehabilitative Programs (DRP), Office of Correctional Education (OCE), necessitates the acquisition of a Desktop CNC Mill 3 Axis and Lathe, and outlines the professional services to be rendered by the Contractor. The mill and lathe shall be used for the Career

Technical Education (CTE) Manufacturing, Design and Engineering (MDE)

Program for incarcerated individuals at Central California Women's Facility (CCWF) and

California Institution for Women (CIW). This Statement of Work (SOW), hereafter referred to as the “Agreement.”

The CDCR considers the terms “shall” and “must” as mandatory or required. The terms

“may” or “can” are optional and at the discretion of the CDCR.

2. PERIOD OF PERFORMANCE

The term of this Agreement shall be effective upon the Agreement start date of October

29, 2026, or upon the date the Purchase Order is signed, whichever is later through

December 26, 2026, or project is completed, whichever is earlier.

3. SCOPE

The Contractor shall provide all equipment, installation of new equipment, training, and technical assistance to the CDCR institution listed in Section 4, Requirements. The

Contractor must comply with the minimum requirements and meet the services needed as described below. Failure to comply with any of the requirements will cause the Contractor’s bid response to be rejected and deemed non-responsive.

The following specifications describe the requirements for a Desktop Mill and Desktop

Lathe which will be used by the CTE MDE Program for incarcerated individuals.

4. REQUIREMENTS

4.1. DESKTOP CNC MILL COMPUTER NUMERICAL CONTROL (CNC) 3-AXIS

(QUANTITY: 10)

4.1.1. Machine Type and Configuration

Shall be equipped or capable of the following minimum requirements:

RFQ: 10846575

Exhibit A

4.1.1.1. Desktop or benchtop CNC-format machine designed for

instructional and, or vocational training.

4.1.1.2. Minimum 3-axis configuration with motorized control on X, Y, and Z.

4.1.1.3. Rigid construction is appropriate for vocational training use.

4.1.1.4. No external compressed air or coolant system required for basic operation.

4.1.1.5. Desktop machine footprint suitable for classroom installation.

4.1.2. Axis and Motion

4.1.2.1. Minimum 3-axis control (X, Y, Z)

4.1.2.2. Minimum axis travel ranges:

4.1.2.2.1. X: ≥ 5.5”

4.1.2.2.2. Y: ≥ 9.5”

4.1.2.2.3. Z: ≥ 2.5”

4.1.3. Spindle and Work Holding

4.1.3.1. Spindle Speed: ≥ 14,000 rpm.

4.1.3.2. Accepts collet-based tooling (ER-11 or equivalent)

4.1.3.3. Machine vise (minimum 4” to 7”)

4.1.3.4. Must support operations on plastics, machinable wax, and light metals.

4.1.4. Power and Electrical

4.1.4.1. 110 VAC single-phase @ 15 Amps.

4.1.4.2. Must include power surge protection.

4.1.5. Control System and Programming

RFQ: 10846575

Exhibit A

4.1.5.1. Must include Visual or guided programming interface (menu-driven or graphical).

4.1.5.2. Must include support for coordinate system rotation and scaling (G-code or controller-native).

4.1.5.3. Must include support for user-definable macros or

programmable logic functions.

4.1.5.4. Ability to simulate toolpaths or preview machining operations.

4.1.5.5. Local storage capacity of ≥ 1 GB for program files.

4.1.5.6. Must include high-speed machining.

4.1.6. Connectivity

4.1.6.1. USB port for program transfer or software updates.

4.1.7. Software Compatibility

4.1.7.1. Must support major CAM systems (i.e., Mastercam and

Solidworks, or equivalent) needing no additional steps to generate G-code.

4.1.7.2. CAM post-processor availability must be documented by the vendor, upon request.

4.1.8. Included Accessories

To ensure functional equivalency, vendors must include:

4.1.8.1. Software application (i.e., pen-holder, or equivalent) that converts the desktop mill into a CNC plotter, for drawing, proofing toolpaths, and teaching CNC programming concepts.

4.1.8.2. A Desktop Mill Inch Tooling Starter Kit:

4.1.8.2.1. Minimum 15-piece ER-11, or equivalent.

4.1.8.2.2. Minimum 12 carbide drills

4.1.8.2.3. Minimum four (4) carbide engraving end mills

4.1.8.2.4. Minimum three (3) end mills

RFQ: 10846575

Exhibit A

4.1.8.3. A locking mobile and stationary toolbox

Each Desktop Mill must include a locking mobile and stationary toolbox:

4.1.8.3.1. Minimum Width: 48” x 26” Depth.

4.1.8.3.2. Minimum load capacity: 2000 lbs.

4.1.8.3.3. Top three-sided lip edge work surface.

4.1.8.3.4. Reinforced lockable doors secure storage areas

while mobile.

4.1.8.3.5. Four (4) casters (two (2) rigid, two (2) swivel) non-marring, non-conductive phenolic casters.

4.1.8.3.6. One-foot-activated lock anchor.

4.1.8.3.7. Drawer capacity: minimum 90 lbs.

4.1.8.3.8. Fixed height shelf minimum

4.1.8.3.8.1. Minimum weight capacity: 270

lbs.

4.1.8.3.8.2. Minimum height: (top): 10”

4.1.8.3.8.3. Minimum height: (bottom

openings): 14”

4.1.8.3.8.4. Inside shelf (27 3/8” x 23” x 1

1/10”):

4.1.8.3.8.4.1. Width: 27 3/8”

4.1.8.3.8.4.2. Depth: 23”

4.1.8.3.8.4.3. Thickness: 1 1/10”

4.2. DESKTOP CNC LATHE (QUANTITY: 8)

Shall be equipped or capable of the following minimum requirements:

4.2.1. Machine Type and Configuration

4.2.1.1. Desktop or benchtop CNC lathe.

RFQ: 10846575

Exhibit A

4.2.1.2. Minimum 2-axis control (X and Z).

4.2.1.3. Electrically driven spindle suitable for instructional/vocational machining.

4.2.2. Axis Travel Minimums

4.2.2.1. X-axis travel: ≥ 2.5”

4.2.2.2. Z-axis travel: ≥ 2.5”

4.2.3. Spindle and Turret

4.2.3.1. Spindle Speed: ≥ 2500 rpm.

4.2.3.2. Spindle power ≥ 1 hp.

4.2.3.3. Must include a tool-holding system such as:

4.2.3.3.1. Automatic tool change; minimum six tool

stations

4.2.4. Work Holding

4.2.4.1. Must include Chuck size ≥ 2.5” or equivalent work-holding solution.

4.2.4.2. Must permit machining of plastics, machinable wax, and light metals.

4.2.5. Power and Electrical:

4.2.5.1. Single-Phase 110 VAC, 15 A.

4.2.5.2. Must include power surge protection.

4.2.6. Control System and Programming

Must provide a control solution with the following capabilities:

4.2.6.1. Visual or menu-guided part programming system, simulation/preview, coordinate rotation/scaling, and macro capability.

4.2.6.2. Macro Functionality (user-definable routines or

programmable logic).

4.2.6.3. Coordinate system rotation and scaling (G-code or controller native).

RFQ: 10846575

Exhibit A

4.2.6.4. Program preview or simulation.

4.2.6.5. ≥ 1 GB of memory storage.

4.2.7. Connectivity

4.2.7.1. USB port for program loading or software updates.

4.2.8. Software

4.2.8.1. Compatible with industry-standard CAM software

(Mastercam, Solidworks, or equivalent).

4.2.9. Programming

4.2.9.1. Must include Visual Part Programming

4.2.9.2. Must include Media Display M-code

4.2.9.3. Must include user-definable macros.

4.2.10. Toolbox:

4.2.10.1. Must include locking mobile and stationary toolbox.

4.2.10.2. Minimum 48” wide x 26” deep.

4.2.10.3. 2000 lb. load capacity.

4.2.10.4. Top three-sided lip edge work surface.

4.2.10.5. Reinforced, lockable doors secure storage areas while mobile.

4.2.10.6. Four (4) casters (2 rigid, 2 swivel) non-marring, non-conductive phenolic casters.

4.2.10.7. One-foot-activated lock anchor, drawer.

4.2.10.7.1. Drawer capacity: minimum 90 lbs.

4.2.10.7.2. Fixed height shelf minimum

4.2.10.7.2.1. Minimum weight capacity: 270

lbs.

4.2.10.7.2.2. Minimum height: (top): 10”

RFQ: 10846575

Exhibit A

4.2.10.7.2.3. Minimum height: (bottom

openings): 14”

4.2.10.7.2.4. Inside shelf (27 3/8” x 23” x 1

1/10”):

4.2.10.7.2.4.1. Width: 27 3/8”

4.2.10.7.2.4.2. Depth: 23”

4.2.10.7.2.4.3. Thickness: 1 1/10”

4.3. TRAINING

4.3.1. Contractor shall provide eight-hour onsite operational training to CDCR instructor for each new Desktop Mill and Lathe delivered to each CDCR location. Training shall occur after installation and verification of proper equipment operation.

4.3.2. Operational training shall be provided to CDCR instructor or designee, to ensure proper setup, safe operation, and basic troubleshooting of the equipment.

4.3.3. Training shall include basic operation, safety considerations, and proper use of each piece of equipment.

4.3.4. Contractor shall provide digital documentation of training plan to CDCR program manager or designee for review and approval.

4.3.5. Contractor shall provide documentation of proof of training utilizing CDCR form provided by CDCR Program Manager to the Contractor.

4.3.6. Following on-site installation and initial training, all refresher training shall be conducted on an annual basis, on-site for up to five MDE instructors for each institution, for a period of five years from installation date of equipment.

4.4. CERTIFICATION OPPORTUNITIES

4.4.1. Contractor shall ensure the following equipment is compatible with CAMinstructor curriculum and certification:

Desktop CNC Mill Desktop CNC Lathe

4.5. WARRANTY

RFQ: 10846575

Exhibit A

4.5.1. Contractor shall provide standard coverage on all equipment which is warranted against defects in materials and workmanship for twelve (12) months from date of completed installation.

4.5.2. Contractor shall provide warranty documents to both CDCR program manager (digital copy) and hard copy to individual site’s instructor or designee.

4.5.3. All warranty, including annual preventative maintenance, and corrective maintenance, shall be completed by a certified manufacturer representative.

Contractor shall provide a dedicated email address and phone number for Contractor representative to CDCR program manager and site instructor or designee. Contractor shall respond within five working days to promptly coordinate and initiate and required service or repairs.

4.5.4. Warranty shall include annual preventative maintenance. Contractor travel to CCWF included with service and preventative maintenance plan.

4.5.5. Warranty shall include all software updates via USB port.

4.5.6. Additionally, Contractor shall provide extended coverage for the following equipment models to include five (5) year service contract with five (5) year preventive maintenance plan from the date of installation:

Desktop CNC Mill Desktop CNC Lathe

4.6. DELIVERY AND INSTALLATION

Contractor shall install desktop mill and lathe on top of locking mobile and stationary toolbox prior to training.

5. CURRENT ENVIRONMENT

The institution’s DRP Career Technical Education (CTE) program currently operates an onsite machining classroom equipped with a combination of State-owned Mill and Lathe machinery used for vocational training. The equipment consists of CNC vertical milling machines and CNC engine lathes that vary in age, manufacturer, and operational capability. Most machines are older models that have undergone routine maintenance;

however, several units are approaching end-of-life and require increased servicing to remain operational.

The machining classroom is located within a secured portion of the institution, and all equipment is housed in a controlled workshop environment that includes standard electrical infrastructure, ventilation, and safety systems compliant with institutional guidelines. Only trained instructional staff and authorized students may access or operate the machinery, following DRP safety protocols and CDCR operational restrictions.

RFQ: 10846575

Exhibit A

Current equipment supports basic machining practices such as turning, facing, drilling, milling, and threading. However, limitations in precision, reliability, and parts availability restrict the range of instruction that can be offered. Maintenance is primarily performed by institutional plant operations staff, with limited vendor support due to the age of the machines. Any new equipment or services provided under this Scope of Work must integrate safely into the existing workshop layout, meet CDCR security and safety requirements, and support the instructional objectives of DRP’s machining certification curriculum.

See the following list of current equipment applicable to the current environment for reference:

Lathes:

Haas ST-10 Haas ST-25Y

Mills:

Haas VF-1 Haas VF-2 SS Haas UMC-750 SS

6. AMENDMENTS

This Agreement shall be effective on October 26, 2026, or upon the date the Purchase Order is signed by the authorizing Procurement Official. If it is determined to be in the best interest of the CDCR, the resulting Agreement may be amended to increase the funding consistent with the original Scope of Services and Terms and Conditions, and at the rates as listed in the Cost Worksheet. The total value of the Amendment shall not exceed ten (10) percent of the initial total contract value.

7. COST EVALUATION

The cost evaluated is the “Total Evaluated Cost” as reflected on the cost worksheet.

8. INSTITUTIONS

CNC Mill and Lathe Machines shall be delivered to:

Central California Women's Facility (CCWF) 23370 Road 22 Chowchilla, CA 93610

California Institution for Women (CIW) 16756 Chino-Corona Road Corona, CA 92880

9. CONTRACTOR ONBOARDING – GATE CLEARANCE

RFQ: 10846575

Exhibit A

This agreement explicitly excludes Contractor onboarding procedures. Gate clearance for the Contractor’s authorized technicians shall be facilitated and processed by the Institution Contract Liaison for each service request or site visit. This section applies to any contractor technician replacement or substitutions as well.

10. CDCR ROLES AND RESPONSIBLITIES

10.1 Provide contact information of CDCR instructor or designee, to be provided training, to Contractor.

10.2 CDCR Program Manager or designee shall inspect and confirm the functionality of equipment, completion of initial instructor training, and warranty documentation prior to authorizing payment.

10.3 CDCR Program Manager shall work with Contractor to complete CDCR gate clearance guidelines.

11. AGREEMENT COMPLETION CRITERIA

The CDCR Program Manager, or selected representative, shall perform status monitoring and acceptance of detailed activities and tasks as outlined in Sections 3, Scope, and 4, Requirements.

12. AGREEMENT CONDITIONS

12.1 The CDCR’ normal business hours are 8 A.M. to 5 P.M., Monday through Friday, except for State Holidays. Maintenance that may disrupt connectivity must occur during non-business hours. It is expected that the Contractor shall be available during implementations that are scheduled within these windows.

12.2 The Contractor shall submit to the CDCR Program Manager for review of any staff substitutions in advance. All Contractor staff substitutions must be approved by the CDCR Program Manager or selected representative.

12.3 The CDCR and the Contractor staff are mutually obligated to keep open and regular channels of communication to ensure the successful execution of this contract. Both parties are responsible for communicating any potential problem or issue to the CDCR Program Manager and the Contractor staff, respectively, within forty-eight

(48) hours of becoming aware of said problem.

13. TRAVEL

All travel costs are included in the Purchase Order. No additional travel costs shall be reimbursed. No overtime pay shall be authorized.

14. CONTACT LIST

CDCR PROGRAM MANAGER

Name/Title: Ken Vandeventer, Program Manager

RFQ: 10846575

Exhibit A

Department/Unit: DRP, Office of Correctional Education Address: 9620 Laguna Springs Rd Phone: (916) 214-5392 Email: kenneth.vandeventer@cdcr.ca.gov

CDCR INSTITUTION LIASON

Name/Title: Michele Quintana, Supervisor of Correctional Education Programs Department/Unit: Central California Women’s Facility Address: 23370 Road 22, Chowchilla, CA 93610 Phone: 559-665-5531 extension: 7305 Email: Michele.Quintana@cdcr.ca.gov

CDCR INSTITUTION LIASON

Name/Title: Torbjorn Isaksson, Supervisor of Correctional Education Programs Department/Unit: California Institution for Women Address: 16756 Chino-Corona Road, Corona, CA 92880 Phone: 909-597-1771 extension: 5431 Alternate Phone: 909-247-9218 Email: Torbjorn.Isaksson@cdcr.ca.gov

CONTRACTOR – To Be Determined Name/Title:

Department/Unit:

Address:

Phone:

Email: