RFQ# 10205441 - Canon Oce Varioprint Maintenance Services

The California Department of Water Resources (DWR) has issued Request for Quote (RFQ) #10205441 for Canon Oce VarioPrint Digital Press Maintenance Services, targeting jurisdictions in Sacramento County and San Francisco City. The procurement seeks a contractor to provide comprehensive maintenance services for a digital press located in Sacramento, with specific requirements including three preventative maintenance visits annually, unlimited phone and online technical support, software updates, and complete parts and materials coverage. Qualified vendors must provide technicians with current manufacturer certification and maintain equipment according to original equipment manufacturer specifications. The contract term is anticipated to span three years from June 15, 2025, through June 14, 2028, with a potential one-year extension option. Responses are due by May 30, 2025, at 3:00 p.m. PT, with the contract expected to be awarded within 45 days of the response deadline. Pricing will be based on estimated monthly clicks of 150,000 black and white impressions, incorporating supplies, software licensing, and maintenance costs. Evaluation criteria will include small business preferences and technical competency.

The solicitation emphasizes Disabled Veteran Business Enterprise (DVBE) participation, encouraging bidders to commit between 1% and 5% DVBE subcontractor involvement. A supplementary document provides a list of five certified DVBE subcontractors, including Allied Network Solutions, Atherton Printing and Office Solutions, DVBE Suppliers, PDF Supply, and GovTech Solutions LLC, offering potential partnership opportunities for prime contractors. The total anticipated budget for this contract is $200,000, covering the three-year service period. Vendors are directed to the California eProcure system for additional qualified DVBE vendor searches, demonstrating the state's commitment to supporting disabled veteran-owned businesses. The RFQ indicates a comprehensive approach to procurement that balances technical requirements with opportunities for diverse business participation. Potential bidders must carefully review the detailed specifications and DVBE participation guidelines to ensure compliance and competitive positioning.