RFP730-24017 Digital Signage Software Solution

The University of Houston has issued a Request for Proposals (RFP) for a cloud-based digital signage software solution to be administered centrally but allow for local content management at distributed sites. The solution must support various screen sizes, resolutions, and configurations, including video walls, and integrate with systems like Google Calendar and provide emergency alert capabilities. The University is open to using various hardware platforms, including their existing Windows 10/11 devices, as long as there are remote management and monitoring capabilities. The RFP is open to public participation, and the University will select the vendor that best meets the stated requirements. The proposal is due on January 12, 2024, at 11:00 AM CT, and the University reserves the right to award a contract for all or a portion of the requirements. The expected contract term is three years, with the option to renew for two additional one-year terms.

The University has determined that subcontracting is probable for this contract, and a HUB Subcontracting Plan must be submitted with the proposal. The evaluation criteria include cost, feature requirements, vendor support, user interface, scalability, and future enhancements. The University currently has approximately 150 users who access the existing signage system, with content managed independently by various departments and divisions. The University expects to maintain its current digital signage player devices, but is open to exploring other hardware and operating system options in the future as long as they can be remotely managed and monitored.