RFP2026-11-7731 - Janitorial Services for Environmental Services Bldg Mandatory Pre-Proposal & Job Site Mtg 8. 14. 26 9AM - Responses to Written Questions Received During Inquiry Period

The City of Baton Rouge and Parish of East Baton Rouge, Division of Purchasing, are soliciting proposals for janitorial services at the Environmental Services Building (21,978 square feet) under RFP2026-11-7731, with proposals due September 1, 2026, and a mandatory pre-proposal conference and job site visit on August 14, 2026, at 9:00 a.m.

The scope encompasses comprehensive janitorial maintenance five days per week (Monday–Friday, 6:30 a.m. to 5:00 p.m.), including daily, weekly, and monthly cleaning tasks, spot-carpet cleaning, clinical cleansing (MRSA resistant), and waste disposal. The contractor must provide all labor, materials, supplies, equipment, and supervision. Proposers must demonstrate at least three years of satisfactory janitorial experience and must have completed at least one comparable project of approximately two-thirds or more of the square footage being bid. All janitorial employees require background checks and drug screening by Louisiana State Police prior to work commencement, at the contractor's cost. Insurance certificates with the City-Parish listed as an additional insured must be submitted and approved before contract implementation.

The initial contract term runs twelve months (November 1, 2026, through October 31, 2027), with options to renew for two additional twelve-month periods under the same terms and conditions, subject to appropriation of funds and mutual consent. Pricing must be submitted on a per-square-foot basis and remains firm for the entire contract term, inclusive of all expenses.

Evaluation criteria are company experience and qualifications (0–30 points), references and client list (0–15 points), management and operations plan (0–30 points), Small and Disadvantaged Business Enterprise participation plan (0–10 points), and cost (0–15 points). The City strongly encourages certified Small, Minority, and Women-owned business (MBE/SBE/WBE) participation as subcontractors. Written inquiries are due August 18, 2026, at 5:00 p.m., with responses by August 25, 2026. The Notice of Intent to Award is anticipated September 23, 2026, with contract execution on or about November 1, 2026.