20008-RFP2026-11-7731-1.pdf

This is a Request for Proposals (RFP) document issued by the City of Baton Rouge and Parish of East Baton Rouge, Division of Purchasing, for comprehensive janitorial and custodial maintenance services at the Environmental Services Building located at 12422 Florida Boulevard, Baton Rouge, Louisiana. The 21,978-square-foot facility requires janitorial services five days per week (Monday through Friday) from 6:30 a.m. to 5:00 p.m., encompassing daily, weekly, and monthly cleaning tasks, spot-carpet cleaning, clinical cleansing for MRSA resistance, and waste disposal. A mandatory pre-proposal conference and job site visit is scheduled for August 14, 2026, at 9:00 a.m. Written inquiries are due by August 18, 2026, at 5:00 p.m., with responses provided by August 25, 2026. Proposals must be submitted by September 1, 2026, at 2:00 p.m. CST. The initial contract term runs twelve months from November 1, 2026, through October 31, 2027, with two optional twelve-month renewal periods available under the same terms and conditions, subject to appropriation of funds and mutual consent. The Notice of Intent to Award is anticipated for September 23, 2026, with contract execution on or about November 1, 2026.

Pricing must be submitted on a per-square-foot basis and remains firm for the entire contract term, inclusive of all expenses. Proposers must demonstrate a minimum of three years of satisfactory janitorial experience and provide evidence of at least one comparable completed project comprising approximately two-thirds or more of the square footage being bid. All janitorial employees require background checks and drug screening by Louisiana State Police prior to work commencement, conducted at the contractor's expense. Insurance certificates with the City-Parish listed as an additional insured must be submitted and approved before contract implementation. Evaluation criteria include company experience and qualifications (0-30 points), references and client list (0-15 points), management and operations plan (0-30 points), Small and Disadvantaged Business Enterprise participation plan (0-10 points), and cost (0-15 points). The City strongly encourages certified Small, Minority, and Women-owned business (MBE/SBE/WBE) participation as subcontractors. The contractor must provide all labor, materials, supplies, equipment, and supervision necessary to perform the required services.