RFP2026-01 - On Call Engineering Services

The Town of Orange, Virginia is requesting proposals for on-call professional engineering services for transportation projects utilizing state and federal funding sources under RFP2026-01, with proposals due September 3, 2026 at 2 p.m. The Town intends to award up to two firms under a one-year contract with four optional one-year renewal terms.

A 1 percent Disadvantaged Business Enterprise (DBE) participation goal and 1 percent Small, Women, and Minority-owned Business (SWaM) participation goal apply. All work must comply with Virginia Department of Transportation (VDOT) policies, procedures, and design standards, including use of Bentley OpenRoads software compatible with VDOT systems.

The scope encompasses roadway improvements, traffic engineering, intersection design, environmental documentation, permitting, pedestrian and bicycle facility improvements, drainage design, structural design, construction engineering and inspection, and related professional services. Project examples include Main Street/Madison Road traffic signal replacement, North Street speed study, and Main Street/Caroline Street streetscape design. Work must comply with 23 CFR Part 172, FHWA requirements, and FAR Part 31 cost principles.

The estimated contract value ranges from $25,000 to $250,000. Compensation is based on fixed billable rates with an approved escalation rate of 2.5 percent for year one and 5 percent for year two. Funding sources include federal-aid, state-aid, and local funds.

Evaluation criteria and weighting are prime and team experience and technical ability (20 percent), key personnel experience and technical ability (35 percent), project manager qualifications (10 percent), organizational capability (15 percent), quality of workmanship and performance (10 percent), and understanding of scope of services (10 percent). Addendum 1 clarifies that Technical Response/Scenario Questions are not required. A pre-proposal conference was held August 13, 2026; five firms attended. The Town will post a shortlist by September 11, conduct technical interviews during September 21–25, and announce final selection by September 30, with contract execution anticipated by November 30, 2026.