Addendum 1 - RFP2026-01 Engineering.pdf

Town of Orange Department of Community Development

Zoning Administrator 235 Warren Street, Orange, Virginia 22960 - 1401

(540) 672-6917 Email: townplanner@townoforangeva.gov

REQUEST FOR PROPOSAL

ON-CALL ENGINEERING SERVICES FOR TRANSPORTATION PROJECTS

UTILIZING STATE AND FEDERAL FUNDING SOURCES

RFP #2026-01

Addendum #1

A pre-proposal conference (optional) was held on Thursday, August 13, 2026 at 10am in the Town of Orange Community Room located at 235 Warren Street, Orange, VA. Representatives from five firms were in attendance.

A question was raised regarding submittal of information as follows:

I wanted to follow up on a question I raised during the meeting regarding Section IV, Expression of Interest (EOI) Requirements. In the EOI Submittal Components table, under Understanding of Scope of Work, Item B states:

“Use this area to insert Technical Response/Scenario Questions. 2-page limit.”

However, I did not see any Technical Response/Scenario Questions included in the solicitation documents. Could you please confirm whether this item is exempt and therefore not required as part of the EOI submission?

The response to this question is that there are no Technical Response/Scenario Questions that need to be answered as part of this solicitation.

Attached is a copy of the power point presentation given at the meeting.

mailto:townplanner@townoforangeva.

Town of Orange On-Call Transportation Engineering Services

RFP #2026-01

Pre-Proposal Conference

August 13, 2026

Welcome and Purpose

Town of Orange, VA Request for Proposals On-call engineering services for transportation projects Projects may use federal, state, and local funding sources Goal: explain what is being solicited, when responses are due, and what compliance requirements apply Attendance at this meeting is optional, but please sign the attendance sheet

Solicitation Purpose

Solicit qualified consultant firms or teams Provide on-call engineering services for transportation infrastructure projects Support work assigned through task orders during the contract term Multiple awards anticipated, up to two firms Limited services term contract, one-year contract with up to four optional one-year renewable terms

Scope of Services

Roadway, intersection, pedestrian, bicycle, and shared-use path design

Traffic engineering, signal design, maintenance of traffic, and ITS support

Environmental documentation, permitting, surveying, drainage, utilities, and cost estimating

Construction engineering, inspection, and project support services, as needed

Project Examples

Main Street/Madison Road Traffic Signal replacement North Street Speed Study Boxley Lane 2nd Access Road Hilltop Road Design Main Street/Caroline Street Streetscape Design Project Pedestrian Crosswalk Improvements Study Transportation Alternatives Program Funding Application

Submittal Requirements

Submit a complete Expression of Interest by 2pm on Thursday, September 3, 2026.

Include required SF 330 materials and requested submittals Identify the prime consultant, subconsultants, and team roles Show relevant project experience, key personnel qualifications, and understanding of the scope

Evaluation Priorities

Prime/team experience and technical capability Key personnel qualifications, roles, and availability Project manager experience and leadership approach Capacity, quality management, past performance, and understanding of the work

Evaluation Criteria for Scope of Services (Score Range 1 – 10)

Weight Factor

1. Prime/Team Experience Technical Ability 20

1. Key Personnel Experience/Technical Ability 35

1. Qualifications of Project Manager 10

1. Organizational Capability 15

1. Quality of Workmanship and

Performance 10

1. Understanding of Scope of Services 10

Procurement Timeline Milestone Date / Target RFP advertisement August 3, 2026 Optional pre-proposal conference August 13, 2026 at 10:00 a.m.

Expression of Interest due September 3, 2026 at 2:00 p.m.

Shortlist posted No later than September 11, 2026 Interviews / technical presentations Week of September 21–25, 2026 Final selection No later than September 30, 2026 Contract signed No later than November 30, 2026

Federal Funding Requirements

Qualifications-based selection for engineering and design-related services

Compliance with 23 CFR Part 172 and applicable FHWA requirements

FAR Part 31 cost principles for indirect cost rates and allowable costs Debarment certifications for the prime consultant and subconsultants

DBE, SWaM, and Civil Rights Requirements

DBE participation goal: 1% SWaM participation goal: 1% Title VI and nondiscrimination assurances apply Title VII – Civil Rights Act applies All Offerors must have internal control systems meeting federal requirements in place - prompt payment, invoice detail, subcontractor payment tracking, and reporting obligations apply

Registration and Administrative Requirements eVA vendor registration completed or confirmed SCC registration and DPOR licensing, as applicable Required attachments and forms must be submitted as instructed Conflicts of interest and affiliate relationships must be disclosed

Next Steps and Closing

Review the full RFP and all attachments carefully – these are the official source for all requirements.

Submit questions through the designated procurement contact – responses will be posted as an addendum to the solicitation

Prepare and submit a complete EOI by September 3, 2026 at 2:00 p.m.

Selected firm interviews are anticipated the week of September 21st

Thank you for attending today’s pre-proposal conference!

Deborah C. Sturm, ICMA-CM, AICP Director of Community Development townplanner@townoforangeva.gov 540-672-6917 mailto:townplanner@townoforangeva.gov