RFP#202525 Citywide Landscape Maintenance Services

The City of Homestead, located in Miami-Dade County, Florida, is soliciting proposals through RFP #202525 for comprehensive Citywide Landscape Maintenance Services across multiple property groups, including City Properties, Medians and Right-of-Ways, Alleyways and Railroads, CRA Owned Properties, Irrigation Maintenance Services, and Daily Porter Services. The procurement seeks a qualified contractor to provide extensive landscaping services covering approximately 216 distinct sites, including substations, municipal facilities, parks, medians, rights-of-way, and other urban landscapes. Required services encompass mowing, weed-eating, edging, weed control, litter removal, pruning of shrubs/hedges/palms/trees, pest control, mulching, and fertilization, with maintenance frequencies ranging from monthly to biweekly depending on the season and location. Proposers must possess specific qualifications, including Arborist Certification, Limited Commercial Fertilizer Applicator Certificate, and Florida Certified Pesticide Applicator License. The evaluation will be based on a 100-point system: 25 points for experience and qualifications, 35 points for project understanding and approach, 25 points for past performance, and 15 points for proposed cost. The non-mandatory pre-proposal meeting is scheduled for June 25, 2025, with proposals due on July 15, 2025, at 2:00 pm EST, and the initial contract term is three years from October 1, 2025, through September 30, 2028, with potential for two additional one-year renewals.

The City emphasizes compliance with federal guidelines, specifically 2 CFR 200, Title 23, and 23 CFR, to ensure potential Public Assistance Program reimbursement and mandates affirmative steps to include small and minority businesses, women's business enterprises, and labor surplus area firms in the procurement process. The solicitation allows for multiple vendor awards, with potential contractors including Sebastian Enterprises (Reef Landscaping), Brightview Landscape Services, SFM Landscape Services LLC, D&D Tree Farms, and Superior Landscaping & Lawn Service, Inc. Proposers must submit a 5% proposal bond and provide comprehensive insurance coverage. The total contract value across previous landscape maintenance services has ranged from approximately $206,315 to $1,614,999 annually, depending on the service group and vendor. Contractors must be experienced in FEMA documentation, reimbursement, and project management, with the ability to maintain landscapes to specific performance standards and potentially face liquidated damages for incomplete or unsatisfactory work. The city reserves the right to interview, negotiate, or reject any or all proposals, indicating a flexible and competitive procurement approach.