RFP#10728 - 2026-2027 District Capital Outlay

Portage Public Schools is requesting proposals for furnishings, storage systems, and instructional equipment across multiple school locations under RFP#10728 for the 2026-2027 District Capital Outlay, with proposals due August 5, 2026 at 2:00 PM ET and a public opening scheduled immediately thereafter at the Portage Public Schools Administration Building.

The scope spans seven categories: administrative furniture (electronic height-adjustable desks in six styles, lateral and fire-resistant file cabinets, health room chair); classroom furniture (collaborative seating and tables); art equipment (four-station workbenches with storage lockers); storage systems (block storage carts and metal freestanding shelving); instructional equipment (commercial-grade educational kiln); site and facility items (playground fence shielding and exterior sidewalk signage); and multi-purpose furniture (6-foot folding tables). Specific quantities range from one to 32 units depending on product type. All products must be new, current production models; refurbished, used, or discontinued products are not acceptable. Delivery locations include the Administration Building, Central Elementary, Northern High, Haverrill Elementary, West Middle, Curious Kids Childcare, Central Middle, and North Middle schools.

Vendor pricing must be fully itemized by line item or category and include all costs for freight, delivery, assembly, installation where applicable, and placement. Proposals must include manufacturer specifications, model numbers, finish/color options, warranty information, and estimated delivery lead times. The District reserves the right to award by individual line item, category, location, or in total, and may select other than the lowest responsive bidder based on compliance, product quality, delivery schedule, warranty, vendor qualifications, and overall value.

Bidders must submit two hard copies (one marked "ORIGINAL") and one electronic PDF on USB drive, along with Legal Status of Bidder Form, Iran Economic Sanctions Act Certification, and notarized Familial Relationship Disclosure Statement. The awardee must maintain Workers' Compensation and Employers' Liability ($500,000 per category), Commercial General Liability ($1,000,000), Automobile Liability ($500,000), and Umbrella/Excess Liability ($2,000,000), with Portage Public Schools named as additional insured where applicable. Questions are due July 29, 2026 at 10:00 AM ET. All proposals must remain valid for 90 days unless otherwise extended.