RFP WR-39300-112719 Beverage Products

Wayne Regional Educational Service Agency (Wayne RESA) issued RFP WR-39300-112719 on behalf of the Michigan Association of Counties (MAC) CoPro+ Program to procure beverage products for distribution throughout Michigan to school districts, counties, municipalities, and non-profit organizations on a cooperative purchasing basis. The solicitation seeks to prequalify multiple vendors to supply a comprehensive range of beverage products during an initial three-year contract term with two one-year renewal options. Proposers must submit detailed pricing on the provided Beverages Products Pricing Form (Attachment A), identifying their company information, service areas, and line-item pricing for case/pack sizes and unit costs, including confirmation of Smart Snack compliance where applicable. Vendors must demonstrate three years of experience within the last five years providing equivalent beverage products and provide references from at least three customers within the past five years. The evaluation criteria consist of statement of work responses (35 points), company profile (10 points), references (10 points), and pricing (45 points). Pricing must be quoted on an F.O.B. Delivered/Destination basis with transportation charges prepaid and Net 30 payment terms, excluding sales tax and federal excise tax; all pricing must include a 1.5% administrative/remittance fee to CoPro+. The question and answer deadline was December 18, 2019, with the proposal submission deadline set for January 10, 2020, at 5:00 p.m. EST, and notice to award scheduled for January 2020.

The solicitation does not specify set-aside designations or restrictions limiting participation to particular enterprise categories. All proposed pricing must remain fixed for the first twelve months of the contract period, with price increases or decreases permitted thereafter; vendors must guarantee the lowest pricing available and match or exceed existing cooperative contract pricing throughout the contract duration. Awarded vendors are required to maintain electronic catalogs, provide quarterly sales reports, offer customer service within 24 hours or one business day, and maintain compliance with Smart Snacks in Schools Guidelines for applicable products. The documents provided do not identify incumbent vendors, current contractors, or specify a particular budget range or award value; however, the cooperative nature of the procurement and the inclusion of multiple government entities across Michigan indicate potential for substantial ordering volumes and revenue across the contract term.